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Accounts Administrator x 2 (1 x permanent 1 x 6month FTC) (19000079)

Posted: 5 Dec 2019 Closes: 11 Feb 2020
Snow Hill Birmingham Two Snowhill Birmingham B4 6WR
Variable 19000079

Accounts Administrator x 2 (1 x permanent 1 x 6month FTC) - (19000079)


We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence – we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do''

Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse – and with clients often working to a 24/7 rhythm – having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team – while maintaining that all important work-life balance.

Main purpose of the role: To effect authorised billing instructions from legal teams, processing edits and amendments in Expert in order to generate bills.

End to end Accounts processing, Billing, Cashiering & Purchase ledger on Expert PMS.

Main Duties and Responsibilities:


Posting and production of single and multi-matter invoices via automated billing submissions

Liaise with internal clients to ensure accuracy of billing is maintained.

Amending rates in Expert PMS in accordance with approved variation requests at client or matter level.

Working with legal teams to ensure that client standing information including tax jurisdiction is correct for billing purposes

Support high volumes of bill requests currently peaking in the last 5 working days of a month

Work alongside, and advise where appropriate, other colleagues in Finance and CAPS in particular supporting the client & matter inception through to cash collection

Work with other colleagues in the billing team to support the organisation of roles on a rota basis

Provide ad hoc assistance as required by a senior manager in Finance and working collaboratively with other colleagues in Finance to support the collective service


Client Account cash management

Cash allocation against bills

Generation of payments

Cross functional cash management with other Gowling WLG Finance members

Liaising with Fee Earners to resolve Cashiering queries and ensure allocation of funds is completed in a timely manner

Liaising with the Client Money and Compliance Officer

Purchase Ledger

Input and payment of Supplier disbursement invoices

Statement reconciliation


Any other accounting activities as directed by the Team Leader

Providing support to the wider Finance Team


Key Skills and Experience:

Excellent SRA AR 2011 knowledge

Billing Experience

Legal Cashier experience

Purchase Ledger experience

Excellent organisation and communication skills

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

Standard hours of work are 9.30 am to 5.30 pm Monday to Friday with 1 hour for lunch (35 hours per week).

Work Locations: Snow Hill Birmingham Two Snowhill Birmingham B4 6WR

Job: Finance

Organisation: Business Services

Schedule: Full-time

Employee status: Regular

Gowling WLG

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