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Administrative Assistant

Posted: 18 Nov 2020 Closes: 18 Dec 2020
Mountlake Terrace, United States Competitive
Permanent & Full-time 1710223511

The Administrative Assistant assists and supports the project team members and is responsible for general administrative duties, including maintaining accurate and complete records of project documents. The position works under direct supervision and performs routine daily administrative activities. This position must demonstrate strong organizational and time management skills, as well as have strong communication and client service skills.

What you'll do:
  • Demonstrate commitment to an Injury-Free Environment and Skanska Safety and Health Management Program
  • Perform general administrative duties such as typing, copying and filing
  • Coordinate office communications, including routing phone calls, correspondence, mail, packages, deliveries, and calendars
  • Monitor insurance and bond requirements for subcontractors and vendors
  • Assist in maintaining effective relationships with clients, designers, consultants and internal Skanska clients
  • Inventory and ordering of office supplies
  • Inventory, operation and upkeep of office equipment
  • Assist in preparation and/or record meeting minutes
  • Maintain filing systems
  • Assist in project close-out

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time.

What we are looking for:
  • Computer knowledge and efficiency, including Microsoft Office products
  • Broad understanding of industry
  • Strong written and verbal communication skills
  • Basic math skills
  • Ability to multi-task
  • Functions effectively as part of a team
  • Dependability
  • Ability to maintain discretion and confidentiality at all times
  • Ability to understand and follow directions
  • Good time management and organizational skills
  • Education- High School Diploma required, Junior College or Vocational education desired, 2-4 years of related administrative experience

Developing Your Career at Skanska, You Will:
  • Contribute to a sustainable future improving the lives of people, communities and companies;
  • Collaborate in an open culture where sound values and dedicated people come together for greater results;
  • Thrive in a people-driven international company with countless opportunities to learn and grow.
Skanska is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

Skanska USA is one of the largest, most financially sound construction and development companies in the U.S., serving a broad range of clients including those in transportation, power, industrial, water/wastewater, healthcare, education, sports, data centers, government, aviation, life sciences and commercial. Headquartered in New York with offices in 31 metro areas, we have nearly 11,000 employees committed to being leaders in safety, project execution, sustainability, ethics and people development. In 2017, our work in building construction, civil and power/industrial construction, commercial development and infrastructure development (public-private partnerships) generated $7.3 billion in revenue. Global revenue of parent company Skanska AB, headquartered in Stockholm and listed on the Stockholm Stock Exchange, totaled $18.8 billion in 2017. Skanska shares are publicly traded in the U.S. on the OTC market under the symbol SKBSY through a Level I American Depository Receipt program.We are proud to be named one of America's Best Employers of 2017 by Forbes.

Search Firm and Employment Agency Disclaimer

Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.

Additional Information
  • Location: Mountlake Terrace, Washington, United States
  • Schedule: Full-time
  • Employee Status: Regular
  • About Skanska: BoKlok är ett boendekoncept utvecklat av Skanska och IKEA. Tillsammans bygger vi hållbara hem till lågt pris för alla. Tack vare våra kombinerade erfarenheter kan vi göra det med god design, funktion och kvalitet. Vi har medarbetare i Sverige, Norge,Finland och Storbritannien och ansvarar för hela värdekedjan från markanskaffning och produktutveckling ända fram till inflyttning.

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