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Associate, Access to Information Policy

Posted: 20 Nov 2020 Closes: 5 Dec 2020
London, GB Competitive
Permanent & Full-time EBR_18927

The Associate, Access to Information assists in the delivery of Bank's commitments to transparency and disclosure, which are enshrined in EBRD's Access to Information Policy (AIP or Policy) and Directive on Access to Information (DIA or Directive).

The Associate plays a key role in implementing the Bank's access to information framework in all its operations and activities, and in assisting the Principal, Access to Information (AI Head) to promote the Bank's accountability and good governance; thereby protecting and strengthening the reputation of the Bank, including inter alia by working to improve its relative IATI and ESG ratings.

The Associate provides advice throughout the Bank on all disclosure-related aspects of the Bank's operations and activities, and works with the Principal to ensure that this advice considers, and is consistent with, the Bank's Environmental and Social Policy (ESP) and the Bank's Project Accountability Policy (PAP).

The role interacts with operational teams across the Bank - including those in Banking teams, the Environmental and Sustainability Department, the Independent Project Accountability Mechanism, Communications, Office of the General Council, and Treasury. The Associate will liaise with these stakeholders to ensure timely compliance with the Bank's competing obligations of disclosure and confidentiality. Moreover, the role involves supporting ongoing liaison with various other internal and external stakeholders: the Board of Directors, the President's Office, diverse project-affected communities, international civil society, the Bank's clients and other IFIs/IOs.

Background

The new EBRD AIP and DIA were approved in April 2019 and came into effect on 1 January 2020. The passage of this new framework signifies a new chapter of the Bank's s transparency and accountability as the Policy and Directive materially increase the Bank's general level of disclosure.

The AIP and DIA support broad stakeholder awareness and understanding of, and engagement with, the Bank's role and its strategies, policies and operations, and help to strengthen public trust in the institution and its mandate within both recipient and non-recipient shareholding countries.

The Associate has a crucial role in protecting the Bank's reputation and promoting its accountability to external stakeholders: setting and enforcing the Bank's transparency policies and practices, and investigating allegations of non-compliance (appeals under the AIP, and of AIP-related project complaints under the Project Accountability Policy).

Facts and Scale

The Associate will report to the Principal, Access to Information (AI Head) in OSG, in relation to the Bank-wide transparency and disclosure practices. On that basis, the scale of the role is defined by the EBRD's scope of operations, the volume and content of institutional disclosure, and the number and nature of information requests, AIP appeals and AIP-related IPAM cases.

Starting in 2020, the Bank will disclose information on over 600 projects per year and respond to over 1000information requests. As a result, the Access to Information function will be called upon to ensure compliance with attendant timelines and procedures and to deal with any and all potential appeals and complaints.

The Associate will contribute to dissemination of information on the Bank's disclosure practices in publications such as the Access to Information Policy Implementation Report and other Bank publications (the EBRD Sustainability Report, the EBRD Annual Report etc). The Associate will also assist in the design and delivery of internal training and external outreach on the transparency and disclosure practices of the Bank.

Accountabilities and Responsibilities

The Associate will assist in implementing the Bank's transparency and disclosure practices. In particular:
  • Pursue the Bank's vision, goals and strategies on transparency and disclosure, by proposing and implementing ad-hoc projects and initiatives, as lead by the Principal (AI Head).
  • Lead on adoption of changes to internal Bank processes and systems as required in order to implement changes arising out of review of the Policy and Directive.
  • Assist the Principal (AI Head) during the process of review of the AIP in accordance with its five-yearly cycle, by managing internal consultation process on proposed changes, preparing review process documentation, coordinating internal and external consultation processes.
  • Document and synthesise internal negotiations as required for update and/or amendment of the DIA during its annual review process.
  • Participate in the IFI Working Group for Transparency and Disclosure, at its annual meetings and other fora, including by leading on preparation of any presentations / sessions.
  • Facilitate staff training regarding implementation of the AIP, and its impacts on each team within the Bank, including by delivering training, addressing emerging queries from Bank staff, and leading on internal AIP information-sharing.
  • Serve as point of contact on practical implementation of the AIP and DIA, and by trouble-shooting emerging policy issues under the supervision of the Principal, (AI Head).
  • Advise Bank staff and Board officials on transparency dimensions of the Bank's operations, on Bank practices in relation to institutional and project-level disclosure, and on IFI best practice in relation to thematic trends in transparency and disclosure.
  • Lead on day-to-day compliance by Banking teams of with the Bank's institutional and project level information disclosure obligations, including by monitoring and liaising with Bank staff to ensure consistent application of transparency and disclosure practices in relation to institutional and project-level disclosure.
  • Monitor adherence to Operational Guidance, and lead on preparation of updates to the Operations Manual as required to facilitate emerging process changes.
  • Lead on monitoring, coordination and response to information requests received by the Bank.
  • Process, coordinate and draft responses for appeals under the AIP and AIP-related IPAM cases
  • Manage documentation and processes associated with conduct of any appeals considered by the Information Appeals Panel, to facilitate discussion and decision-making.
  • Lead on internal liaison in preparation of the annual AIP implementation report, used to report to the Board of Directors, shareholders and external stakeholders on transparency arrangements.
  • Draft transparency elements of regular organisational reports, guides and overviews, prepared for external stakeholders, clients and civil society.
  • Maintain constructive and collaborative working relationships with ESD, IPAM, OGC, senior management, the Board, international civil society, clients and project-affected communities.

Knowledge/Skills and Experience

Qualifications and Skills:
  • Excellent written and oral communications skills in English.
  • Capacity to develop and maintain relations with internal and external stakeholders with diplomacy and tact, including those in member countries.
  • Professional experience in information disclosure, banking, environmental and social issues, governance, and/or policy implementation preferred
  • Computer literacy, comfortable with Microsoft Office suite.
  • Self-motivated, focused, detail-oriented and able to manage and work efficiently to competing deadlines.
  • Ability to work well autonomously and within a team.
  • Advanced relationship management and negotiation skills.
  • Ability to interface with business on technical matters using clear language.
  • Strong interpersonal and intercultural skills.
  • Master's degree preferred or equivalent experience, in the areas of Banking, IT, Data Governance, Policy, Law, Operational Strategy and Planning, Corporate Strategy

Experience and Knowledge:
Whilst all of the below is beneficial and not strictly required, the candidate should possess at least some of the following qualities:
  • Experience with or knowledge of internal project-related documents (for example, PSDs, Board reports, OPAs) is advantageous.
  • Knowledge of operations and issues across Banking, ESD and IPAM is advantageous.
  • Familiarity with DTM, Boldnet, PMM, Data Warehouse and other similar systems of the Bank.
  • Familiarity with IT projects.
  • Practical experience of policy review, revision and implementation.
  • Knowledge of another official language of the EBRD
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