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Accounts Payable Coordinator

Posted: 18 May 2022 Closes: 17 Jun 2022
Howard Street, United States of America Competitive
Permanent & Full-time PAD_20350

Lifestyle Brands (the LSB) is a growing house of like-minded brands under the SC Johnson umbrella including Method®, Mrs. Meyer's Clean Day®, Babyganics® and Ecover®. Headquartered in San Francisco with additional operations in Chicago and throughout Europe, the LSB is home to 650 employees. Together we act as a force for bold, transformative growth with a focus on delivering positive impact for people and the planet. If you're into pioneering the future and doing good while doing business, come join us.

The LSB is part of SC Johnson, a family-owned company and leading manufacturer of household cleaning, home storage, air care, pest control and shoe care products, as well as professional products. Originally founded in 1886 and headquartered in Wisconsin, U.S.A., SC Johnson and the Lifestyle Brands division are at work for a better world.

The Accounts Payable Coordinator role will maintain our Travel & Expense reimbursement system (Concur), and act as liaison between the business in San Francisco and centralized AP function in Racine, Wisconsin. You'll be our vendor payments guru, training new PAD employees on how to use the Concur system, and how to code Purchase Orders and invoices sent to the AP group for payment. Concur is also the system we use to track carbon emissions from travel, as we work toward our bold ambition of a healthy planet and healthy business.

Accounts Payable Coordinator will:
  • Administer Concur (travel and expense reporting tool), including create new user access, terminate access of former employees, maintain approver hierarchy, add new GL accounts as needed, and track carbon emissions from employee travel
  • Train new users on Concur tool and off-board departing employees including ensuring final expense report submitted and complete on last day
  • Train new users on coding of PO's and invoices, and help troubleshoot on any coding issues with centralized AP
  • Act as a liaison between Accounts Payable and San Francisco on process changes, and questions: send batches of vendor invoices received in San Francisco to AP shared service center for processing, Handle paper check receipts from vendors to Corporate Treasury/Accounting for deposit into bank account
  • Support the AP master data process in creating and modifying new vendors, working closely with external vendors and internal requestors
  • Support annual 1099 filing process, as needed
  • Coordinate departmental credit card transaction processing (collect receipts from functional owners, send to AP
  • Bi-monthly journal entries to record expenses and compare payroll against expense reimbursements to certify there are no variances
  • Daily oversight and full cycle support of T&E expenses
  • Onboard vendors to align with SCJ invoice requirements (Ongoing project includes creating and sending communication to all vendors and LSB vendor relationship owners and supporting AP Processors to ensure vendors adhere to the policy)
  • Onboard vendors via vendor maintenance; responsible for following up with vendors if documentation is missing and/or incorrectly completed, completing phone validations to mitigate fraud attempts
  • Monitor Invoice Exception report bi-monthly escalating outstanding items to appropriate stakeholders for resolution
  • Create and send out Open AP Items report to Procurement weekly to track unactioned/unresolved items; follow up meetings scheduled to ensure we stay on track until items are resolved
  • Weekly vendor reconciliation of raw material and finished goods vendors
  • Responsible for handling vendor (internal/external) escalations for resolution
  • Monitor LSB AP Mailbox for items that were not previously submitted to SCJ
  • Work closely and effectively with other departments within LSB to identify solutions and support new business opportunities
  • Create procedures to streamline best practices and align with SCJ guidelines (Projects include: Credit processing instructions and vendor pre-payment policy)
  • Solely responsible to coordinate meetings on weekly status report with Procurement, SCJ AP and Key vendors to resolve escalated issues to keep production moving and maintain relationships
  • Act as an independent Project Manager to oversee and resolve issues as they arise (vendor related, system related, workflow changes, employee approval changes and other issues as they arise)

QUALIFICATIONS:

EXPERIENCE:
  • 2+ years working in Accounts Payable
  • Experience with chart of accounts

REQUIREMENTS:
  • Understand payment process, and be a stickler for details!
  • Create clear process documentation to make it simple for the business people to follow AP process
  • Act with sense of urgency to get issues resolved quickly to support our 3-day close
  • Sense of humor, a positive outlook with a "can-do" attitude!
  • Associates or Bachelor's Degree

PAD PERKS: Our values are at the heart of everything we do.

Here are a few of the ways we Care like a Mother for every person against dirty:
  • Rockstar health insurance benefits package
  • Jollydays: competitive vacation bundle
  • Generous retirement match + pre-tax savings options
  • 3 Care Days (a.k.a. Volunteer Time-Off) a year, to be a force for good
  • Global Ping Pong Tournament + Prom...you heard that right-- let's dance

LOCATION: San Francisco

HOURS: full time, non-exempt (hourly)

REPORTS TO: Global FP&A Director

Better Together

At SC Johnson, we strive to create a positive, inclusive and unique workplace. We strongly believe SCJ people are able to achieve their best when they can collaborate and work together in person.

Equal Opportunity Employer

The policy of the Company is to ensure equal opportunity for all qualified applicants and employees without regard to race, color, religion, gender, marital status, sexual orientation, national origin, ancestry, age, gender identity, gender expression, disability, citizenship, pregnancy, veteran status, membership in any active or reserve component of the U.S. or state military forces, genetic history or information or any other category protected by law.

Accommodation Requests

If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at 262-260-3343 or email your request to SCJHR@scj.com. All qualified applicants are encouraged to apply. Download the EEO is the Law poster for more information.
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