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Digital File Coordinator

Posted: 16 Sep 2021 Closes: 17 Oct 2021
Hollywood, US Competitive
Permanent & Full-time VIA_7119

ViacomCBS is seeking a File Coordinator to join our team!
Position summary:

The Digital File Coordinator reports to the Director, Contracts Administration. The role leads all aspects of the filing system for all Domestic syndication agreements of CMV-distributed programs.
Role and responsibilities:
  • Convert all existing physical contract files and correspondences to digital versions and file in a digital repository.
  • Manage the digital repository, including organizing contract files and correspondence relating to Domestic distribution of CMV-distributed programs in an intuitive and comprehensive manner for use by the entire department.
  • Maintain and catalog the physical syndication contracts (40,000+ files) for CMV-distributed programs.
  • Prepare, distribute and track syndicated exclusivity (SYNDEX) agreements.
  • Follow up with station licensees regarding outstanding agreements, amendments and riders.
  • Handle all document requests and inquiries from the department, sales offices, clients and other CMV departments.
  • Coordinate department responses with Director and above regarding CMV and third-party audit requests.
  • Support analysts and assist with data entry of contracts into department database as needed.
  • Research status of agreements using multiple CMV proprietary data systems.
  • Create and track location of files using File Trail tracking system.
  • Backfill for Legal Assistants when needed (lunch time, paid time off, etc.)
  • Perform other tasks as assigned and/or requested by Director.
Basic Qualifications:
  • College degree
  • Prior filing experience
  • Meticulous attention to detail, along with the ability to multi-task in a time-intensive, demanding environment
  • Standout colleague and excellent verbal and written communication skills
Additional Requirements:
  • Strong organizational skills
  • Stable work history and excellent references
  • Knowledge of Adobe Acrobat, Word, Excel required

Nearest Major Market: Los Angeles
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