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Equipment Administrator

Posted: 19 Nov 2020 Closes: 19 Dec 2020
Seattle, United States Competitive
Permanent & Full-time SKA_SKA000CBT

The Equipment Administrator supports the Equipment Manager by tracking and billing equipment, vehicles and other company assets. The position is responsible for creating monthly invoices for projects and purchases and performing bookkeeping duties. In addition, the Equipment Administrator compiles monthly reporting of equipment utilization and billing to support equipment projections and budget. The Equipment Administrator must be a team player and have strong organizational and reporting skills. Work may be performed in an office environment, a construction jobsite environment and a warehouse environment.

What You'll Do:

  • Work with Equipment Manager and colleagues on day-to-day activities

  • Support the equipment rental program;
  • Track tools and equipment and update systems (ToolWatch, JD Edwards, etc) to maintain accurate inventory.
  • Prepare and process equipment and delivery transfers.
  • Data entry, record keeping and filing of equipment and fleet related material. I
  • Communicate with Operations, IT, Fixed Assets, Finance, and Accounts Payable/Receivable to ensure policies and procedures implemented
  • Maintain and update vehicle and equipment inventory fleet software
  • Respond to requests from locations that are in need of registrations, title issues, fuel card, insurance and general information requests both internal and external.
  • Manage annual fleet registration with Washington State Department of Licensing
  • Assign all Cost Centers, Cost Codes, and contracted rates to projects.
  • Assist with monthly/quarterly equipment forecasts and yearly budgets;
  • Assist project teams with financial audits on projects;
  • Data entry and reporting related to the annual revenue forecast;
  • Report on annual equipment budget;
  • Track all expenditures and code costs appropriately;
  • Review equipment and material purchases for best value;
  • Complete expenditure requests for management approval;
  • Assist with the implementation of new strategies for financial gain opportunities;
  • Complete monthly cost reports for management overview;

  • Other administrative activities as assigned.

We're Looking For:

  • Familiarity with data base programs;
  • Ability to maintain a high level of customer service and professionalism;
  • Proficiency with Microsoft Office suite;
  • Strong written and verbal communication skills;
  • Ability to effectively prioritize multiple tasks;
  • Function effectively as part of a team;
  • Dependability;
  • Ability to understand and follow directions;
  • Good time management and organizational skills

  • Prior experience bookkeeping;
  • Broad understanding of construction industry;
  • Prior experience tracking warehouse equipment;
  • Prior experience using JD Edwards.
  • High school degree required;
  • Bachelor Degree preferred;
  • 1-2 years of construction experience preferred.

Developing Your Career at Skanska, You Will:
  • Contribute to a sustainable future improving the lives of people, communities and companies;
  • Collaborate in an open culture where sound values and dedicated people come together for greater results;
  • Thrive in a people-driven international company with countless opportunities to learn and grow.
Skanska is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

Skanska is one of the world's leading construction and development companies. In the U.S., Skanska's core operations include building construction, civil infrastructure and developing self-financed commercial properties, which together generated $8 billion in revenue in 2018. As a developer in the U.S., Skanska has invested a total of $2.3 billion in commercial and multi-family projects. With U.S. headquarters in New York City, Skanska has offices in 28 metro areas with 9,000 employees nationwide. Skanska is an industry-leading innovator in both safety and project execution, and offers competitive solutions for both traditional and complex assignments to help build a more sustainable future for our customers and communities. Global revenue of parent company Skanska AB, headquartered in Stockholm and listed on the Stockholm Stock Exchange, totaled approximately $20 billion in 2018.

We are proud to be named one of America's Best Employers of 2019 by Forbes.

Search Firm and Employment Agency Disclaimer

Skanska USA Human Resources ("Skanska HR") provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively "Skanska USA"). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor ("Vendor"). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.

Additional Information
  • Location: Seattle, Washington, United States
  • Schedule: Full-time
  • Employee Status: Regular
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