Skip to main content

Estates and Facilities Team Support Administrator

Posted: 5 Oct 2020 Closes: 3 Nov 2020
The Barberry, Birmingham, United Kingdom £11,926.34 a year
Permanent & Full-time NHS_ufGJDHdyZZL2

Estates and Facilities Team Support Administrator

Job Reference: J378-2682424-ADMIN-BAR

Employer: Department: Admin Location: The Barberry, Birmingham Salary: £11,926.34 a year

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

The company is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. If you have not heard from us within a month of the closing date you should presume that you have not been shortlisted. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.

Summerhill Services Limited is committed to equality of opportunity, and welcomes applications from all areas of the community, who meet the specific criteria of the post regardless of age, gender, disability, religion/ belief or sexual orientation.

All successful applicants will be required to complete the company's induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) in your own time prior to any unconditional offer being made.

Summerhill Services Limited (SSL) is a 'wholly owned company' of Birmingham and Solihull Mental Health NHS Foundation Trust (BSMHFT). SSL provides Estates and Facilities management to BSMHFT's sites.

BSMHFT provides a comprehensive mental healthcare service for residents of Birmingham and Solihull, and a range of specialist mental health services to communities across the West Midlands and beyond.

An exciting opportunity has arisen for an experienced Team Support Administrator for our Estates & Facilities Team. This role will be based mainly at Barberry Centre in Edgbaston but the ability to work at other locations, including some home working may be required from time to time.

The successful candidate will be a key member of the team and will provide an efficient and effective secretarial, clerical and administrative support service to the Estates and Facilities Department. You must have experience in a similar role or be able to demonstrate transferable sills.

Your duties will include but are not limited to:

• Assisting the Estates and facilities team with administration duties

• Handling incoming and outgoing calls in a friendly manner

• Ensuring administrative, secretarial and clerical duties to include the production of letters, databases and spreadsheets (including excel) and reports and filing (electronic and hard copies) and photocopying duties are completed to a high standard

• Collate information and help produce monthly reports

• Creating meeting minutes and diary management

• Welcoming visitors and providing refreshments accordingly

• Ad- hoc duties relevant to your role

What we'll be looking for in you;

• Ensuring professionalism is maintained at all times

• Be computer literate, including having the ability to work on Microsoft Office products

• Be proactive, friendly, enthusiastic, and the ability to prioritise whilst using your own initiative

• Have the ability to work well under pressure and manage multiple tasks simultaneously

• Good written and verbal communication skills

• Respect for confidentiality

• Awareness of mental health

For further details / informal visits contact:

Name Yvonne Kelly

Email address ykelly@nhs.net

Please be aware that Summerhill Services Limited (SSL) utilise a third party recruitment system (TRAC). When applying via NHS Jobs, your submitted application will be imported into our preferred third party recruitment system.

Following this, all subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website. Furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. All communication from SSL will come via the TRAC system. By applying for this post you are agreeing to Summerhill Services Limited transferring the information contained in this application to its preferred applicant management system. If you are offered a post within SSL, then information will also be transferred into the NHS Electronic Staff Records system. Please note that all systems used by SSL comply with the Data Protection regulations.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

To stay safe in your job search we recommend that you visit SAFERjobs ( ), a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the for information on common scams and to get free, expert advice for a safer job search.

Share Job