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Executive Assistant/Project Manager

Posted: 20 Nov 2020 Closes: 20 Dec 2020
LU, Luxembourg Competitive
Permanent & Full-time 227801603


At Amazon we believe that every day is still day one.
A day to take a first step. A day to look forwards to new challenges. And today is that day for you. It's your day to be part of something great. A day to make your ideas come to life. And your day to join a company that redefines itself every day. That's the energy and passion behind Amazon. At Amazon, we're working to be the most customer-centric company on earth. To get there, we need exceptionally talented, bright and driven people. Amazon is one of the most recognizable brand names in the world and we distribute millions of products each year to our loyal customers.

Our overall mission is simple: we want Amazon to be the place where our customers can find, discover and buy anything online. Whatever our customers want, we will find the means to deliver it. With your help, Amazon will continue to enable people to discover new worlds. This is your chance to make history.

We are currently looking for a highly organized, efficient, creative and forward-thinking HR Executive Assistant/Program Manager (m/f) to join our EU Operations HR team at our European headquarters in the vibrant city of Luxembourg.

It will be dual role: Executive Assistant/Program Management reporting directly to the HR Director International Central and Support Functions.
Your main responsibilities will include: complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings; assisting with presentations and document writing and a variety of other day to day administrative tasks. You will work closely with other Executive Assistants and be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

On the Program Management side you will work with the EU Talent Management function and with HRBPs. You will perform hands on project management such as development of project plans, scheduling and planning, monitoring and status reporting against planned deliverables and milestones. You will conduct deep-dive, data-driven analysis to identify, diagnose and monitor talent trends, gaps and opportunities. You will be part of building and implementing HR programs with a track record of measurable results and continuous improvement.

You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. You should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.

This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.


· University Degree and minimum of 3+ years' experience as an Executive Assistant.
· Exceptional written and verbal communication skills. Fluent in English.
· Analytical capabilities; experience developing audit reports and metrics decks.
· High attention to detail, desire and aptitude for learning new skills and systems quickly.
· Detailed planning, time management and organizational skills are required.
· Able to work efficiently and accurately when under pressure to meet tight deadlines.
· High levels of integrity, judgment, & discretion in handling confidential information.
· Strong teamwork skills.
· Ability to demonstrate initiative as well as accept direction.
· Ability to independently handle multiple projects and competing priorities across a diverse set of stakeholders and be flexible to help cover other HR tasks when they arise.
· Make timely decisions using independent judgment on a regular basis.


· Previous working experience within a large scale, faced paced and process driven environment would be beneficial.


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