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Executive Assistant, VP GBG

Posted: 7 Jan 2021 Closes: 6 Feb 2021
Dublin, Ireland Competitive
Permanent & Full-time FBK_431278678016324

Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities - we're just getting started.

Summary

Facebook is seeking an experienced Executive Assistant to support a VP on the Global Business Group, EMEA team. The GBG EMEA team is a fun, dynamic, fast growing team with huge potential to make an impact. We're looking for this person to be a dedicated partner, leader and self-starter in our fast paced, ever changing international environment. Balancing a high pace workload, making thoughtful judgement calls and prioritizing ruthlessly will be crucial in this position - and it's sure to offer an exciting, challenging, work environment. This role is a full time position based in Dublin.

Required Skills

  • Extensive diary management, including organizing internal and external meetings across multiple time zones & locations
  • Coordinating complex international itineraries and travel
  • Drafting and formatting responses to memos, letters and documents
  • Liaison with the internal Global Marketing Solutions team over deadlines and projects
  • Financial administration, e.g. processing POs & invoices
  • Organizing team off-sites/events
  • Communicating with internal and external parties, while exhibiting the highest degree of professionalism, courtesy and diplomacy
  • Assist in the preparation of presentation or meeting materials
  • Ensure email lists, org charts and other administrative systems are maintained and current
  • Special or other ad-hoc projects as required
  • Increase the effectiveness of the team by recognizing opportunities for new approaches
  • Coordinate and prepare various press and speaking engagements
  • Plan and execute communications with external clients, internal teams, and cross-functional partners
  • Serve as representative in planning and strategy of client meetings as well as industry events including notes, follow-up on action items, etc
  • Compile and edit briefing materials and synthesize this information into executive summaries with key business and communication insights
  • Work with the Dublin EA team to execute on local priorities and events
  • Exercise absolute discretion at all times


Minimum Qualification

  • 7+ years of EA support experience, in a media/marketing organization is preferred
  • Experience supporting VP/Senior Director level
  • Exceptional organizational and analytical skills
  • Great written and verbal communications with the ability of capturing complex concepts and conveying them in simple, meaningful language
  • Great presentation skills with experience communicating powerful storytelling
  • Ability to compile clear and concise briefing materials
  • Ability to perform well in highly dynamic, rapidly changing environment
  • Ability to interact with senior level executives and all levels of the organization
  • An understanding of confidentiality issues and the use of discretion is essential
  • Be self-directed, take initiative and be proactive, excellent project management skills
  • High-level of attention to detail and accuracy. Must exhibit flexibility, prioritization skills and ability to multi-task
  • Thrive in a fast-paced atmosphere
  • Passionate about Facebook
  • Some travel may be required

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