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Executive Assistant

Posted: 11 Feb 2020 Closes: 25 Feb 2020
London Negotiable
Permanent & Full-time 805BR_1581425776

We're a global charitable foundation, both politically and financially independent. We support researchers, take on big health challenges, campaign for better science, and help everyone get involved with science and health research. In the next five years, we aim to spend up to £5 billion helping thousands of curious, passionate people all over the world explore ideas in science, population health, medical innovation, the humanities and social sciences and public engagement.

We use our initiative to make things happen, and we take ownership of our actions. Keen to join our Finance team and support our 2 Directors in our Finance Division.

You will be assisting the Finance Director and the Head of Internal Audit in wide-ranging responsibilities by providing confidential, senior-level administrative and secretarial support in order to ensure the smooth and effective running of the Division.

The Executive Assistant will be responsible for:
  • Drafting and collating documents, including correspondence, reports, minutes, briefing notes and other papers and preparing presentations
  • Ensuring appropriate briefing for visits and meetings including researching individuals, websites and organisations as appropriate as well as receiving, briefing and advising visitors
  • Preparing correspondence in relation to the work of the Division as appropriate
  • Managing diary, making the most effective use of their time; organising meetings and making travel arrangements as necessary
  • Managing incoming mail, both hard copy and electronic, forwarding to other people for action and following up as may be necessary; responding on behalf of the Director where possible
  • Collate papers for the Division for submission to the Executive Board and Board of Governors
  • Leading on, and providing support for projects within Finance and organisation-wide as required
  • Continuous development and maintenance of systems
  • Representing the Finance Division in person and on committees as required
  • Undertaking various other miscellaneous duties at the request of the Director to ensure the continuous high performance of the Division.
  • General day to day office management and co-ordination of desk/office moves.
  • Co-ordination of interview and induction schedules for other departmental heads and for internal committees.

Skills & Experience

  • Significant experience as an Executive Assistant at senior level
  • Experience of working with confidential information, producing reports, formatting papers, proof reading documents, submitting expense claims.
  • Highly IT literate with excellent keyboard skills, Microsoft Office Products, particularly Word, Excel PowerPoint and the use of databases.
  • Ability to complete and find solutions to complex tasks and problems.
  • Ability to work autonomously and lead a team on a variety of tasks.
  • Excellent verbal and written English, including ability to draft correspondence.
  • Ability to multi-task and to manage competing priorities and demands.

To view the full job description, click here.

If you are interested in the role, make sure when submitting your application, you attach your cover letter addressing your motivations and relevant skills for this role.

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and healthy environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. If you would like us to make adjustments during the application process, please contact us at .

Salary c. £32,000

Applications to be received by 1159pm on 23-Feb-2020



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