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Finance/ Administrative Advisor, Marches Mosses BogLIFE Project(Ref: 2523)

Posted: 20 Sep 2019 Closes: 7 Oct 2019
West Midlands £24,720
Fixed term & Part time defra/20190920152737

This position is based at Fenns and Whixall NNR


The Marches Mosses BogLIFE project (LIFE15 NAT/UK/000786) is an ambitious five year nature conservation and climate change mitigation project running until 31 December 2021 with an anticipated 12 month extension beyond this. This post will be part of the team aiming to make a big contribution to tackling climate change by restoring Britain’s 3rd largest lowland raised bog at the Fenn’s, Whixall & Bettisfield Mosses and Wem Moss National Nature Reserve near Whitchurch, Shropshire and Wrexham in Wales. The LIFE project is led by Natural England, a public body, working in partnership with Natural Resources Wales and the Shropshire Wildlife Trust. The multi-million pound project is supported by an EU LIFE grant and the National Heritage Lottery Fund (HG -14-03992).

Please note that the Project funding is secure for its duration. On departure from the EU the UK Government has underwritten to provide the full contracted funding.

He/she will be a member of the Marches Mosses BogLIFE Team and will work closely with the Project Manager and be will responsible for:

Undertaking the general and day to day financial support for the Marches Mosses BogLIFE project utilising the systems and processes of Natural England, partners and the EU.

Achieving an effective working relationship with the Partners to obtain timely and robust financial and project delivery information.

Maintenance of the EU Financial Statement of Expenditure sourcing all relevant financial data and evidence of expenditure for NE’s; pay, travel, contracts, equipment, etc. Ensuring that time recording for staff and volunteers is likewise obtained and recorded within the Financial Statement.

Obtaining completed EU Financial Statements of Expenditure and supporting evidence from all Partners to an agreed timetable.

Maintenance of a Consolidated Financial Statement incorporating all budget, expenditure and income financial data for the project as a whole.

Maintaining a recently developed financial management and forecasting tool in the form of an Excel spread sheet model.

Providing support to the Project Manager in the preparation of Progress and Final Reports for the EU.

In liaison with the Project Manager, ensuring that the Financial Statements and the Consolidated Financial Statement are current and that all supporting documentation is available in readiness for EU Mission Visits, Internal and External Audit purposes.

Occasionally supporting the project team in the procurement of goods and services and helping administer work contracts.

Working with the Project Manager, preparing and submitting financial statements, claims and formal Progress Reports in a timely manner to funders.

Contributing to NE’s Month End Financial Reporting

Maintaining the financial and other project folders within TRIM (NE’s Information Management System) together with maintenance of hard copy files required for Audit purposes.

Supporting the Project Manager and providing secretariat support for project meetings.

Providing some selective administrative support where required for the Project team

Contributing to the delivery of other Marches Mosses project outcomes as may be required.

Technical and professional skills required:

Competencies

Competence 1
Professional competency

Detail
Communicating Effectively – Practitioner level

Description
• Listen well, be open minded, and take time to understand the other person's point of view

• Use clear and appropriate language, communication styles and techniques that engage your audience

Competence 2
Professional competency

Detail
Collecting, monitoring and analysing data and evidence – Practitioner level

Description
• Understand our risks and opportunities, taking necessary actions if a material variance is likely to occur

• Use systems and reports to ensure they give a true and fair reflection of your financial position and undertake remedial action when required

• Handle and manage data and information in accordance with regulations, legislation and Natural England, EU LIFE and partner standards

• Review and challenge data to establish robustness and present findings to offer assurance to key governance groups

Competence 3
Professional competency

Detail
Building partnerships – Basic level

Description
• Through your networks, offer strategic solutions to financial implications and share best practice to influence informed decision making

• Collaborate, negotiate and influence in a well-informed way to achieve pragmatic outcomes

Competence 4
Professional competency

Detail
Work delivery – Practitioner level

Description
• Manage and deliver your workload to ensure the project is delivered on time and within budget to agreed standards.
• Follow up and review work to make sure that the outcomes are in line with project objectives.
• Work within governance arrangements that ensure accountability and responsibility are clear and are placed at the appropriate level in the project
• Undertake day to day tasks and activities in a timely and effective manner, prioritising key work, using knowledge and experience to make appropriate judgements and decisions Practitioner
• Identify, understand and follow the instructions, policies, procedures and standards relevant to your work
• Show strong financial awareness by understanding your financial position, highlighting risks and opportunities and taking management action if a material variance is likely to occur.
• Review budget performance and maintain accurate forecasts so that your financial submissions and commentaries are complete

Competence 5
Professional competency

Detail
Personal effectiveness – Practitioner level

Description
• Undertake day to day tasks and activities in a timely and effective manner, prioritising key work, using knowledge and experience to make appropriate judgements and decisions

• Take action to improve the delivery of personal and team targets that affect internal or external customers

• Microsoft Excel & Word

Competence 6
Professional competency

Detail
Specialism – Financial and Administrative Support – Practitioner level

Description
• You have sufficient understanding of this specialist area to be able to use it effectively in your current role and if necessary in other roles as well.
• You make an effective contribution to discussions and developmental work involving this specialism in Natural England (e.g. through networks), and externally with stakeholders, partners or communities.
• You have significant practical experience of using this specialism.
• You may have a relevant academic or professional qualification and a relevant professional membership as well (if applicable).

Responsibilities

‘Please refer to Job Description’

Benefits

Benefits

• Learning and development tailored to your role
•An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.

Selection process details

‘Please refer to Job Description’

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Department for Environment, Food, and Rural Affairs

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