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Finance Administrator (Purchase ledger and Expenses)

Posted: 11 Jan 2020 Closes: 23 Jan 2020
South East £20,752 - £21,956
Permanent & Full-time defra/20200111133830

Forest Research (FR is the research agency of the Forestry Commission, and a world leader in applied forest science and a trusted and recognised provider of expertise, data, products and services for governments and the tree, wood, forest and natural resource sectors. Please explore to find out more information about our organisation.

The Finance Team is responsible for providing effective financial systems and support within Forest Research (FR). This incorporates; strategic corporate and financial planning, management and financial accounting reporting and control, risk management, systems accounting, transaction processing, and procurement advice. There are Centre Administration Officers who provide financial support to their respective Centres.

The post will report to the Finance Support Manager (Purchase ledger and expenses) based in Alice Holt, Farnham.

The purpose of the post is to deliver a range of financial administration tasks in accounts payable/purchase ledger, expenses and general ledger and in maintaining the accuracy and integrity of financial ledgers.

Financial processing:

To process and monitor financial transactions within the Purchase ledger including supporting wider FR staff with raising or amending purchase orders, uploading invoices and credit notes for creditors, allocation of centralised bills to the appropriate cost centres

Payment processing (including foreign payments for COST Actions where FR is the grant holder) and supplier statement reconciliation, liaising with suppliers in respect of queries on their statements

Administration of expenses:
Administration of Government Procurement Cards and employee expense claims; checking and posting the claims, reconciling and correcting as necessary.


Assistance with monthly, interim and year end reporting including running periodic reports and the preparation and checking of year end information.


Essential Criteria

• Relevant work experience including reconciling and processing financial transactions with accuracy and good attention to detail
• Excellent time management and ability to meet deadlines
• Excellent communication skills with the ability to communicate effectively with all levels of staff
• Experience of using accounting software
• Competent user of Microsoft Office including Excel

Desirable Criteria

• Experience in a similar role
• Experience working with Unit 4 software – Business World (Previously Agresso)


We'll assess you against these behaviours during the selection process:

  • Working Together
  • Managing a Quality Service
  • Delivering at Pace
  • Communicating and Influencing



• Access to learning and development tailored to your role
• A working environment that supports a range of flexible working options
• A working culture which encourages inclusion and diversity
• A civil service pension
• 25 days annual leave per year rising to 30 days annual leave after 5 years service. Plus 10.5 days public and additional holidays.
Further information on the benefits of working for Forest Research can be found here:

Things you need to know


Successful candidates must pass a disclosure and barring security check.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

Selection process is by interview and a short technical test that will take approximatively 30 minutes to complete and will help to demonstrate basic financial concepts.
Sift date: 24 January 2020
Interview Dates: 29 January 2020
Interviews will be held at Forest Research, Alice Holt Lodge, Farnham, Surrey GU10 4LH

If a large volume of applications is received, then we will sift on Experience Expertise and the Lead Behaviour, Managing a quality service. However, candidates will be expected to answer questions on all behaviours at the interview stage.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Department for Environment, Food, and Rural Affairs

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