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HEO - EBG Secretariat Project Governance Support

Posted: 15 May 2019 Closes: 2 Jun 2019
London £31,916 - £35,620
Flexible defra/20190515161438

This role will provide support to two of EBG’s internal governance boards: Programme Board and Project Delivery Board.

This HEO role has arisen in the Environment Bill and Governance division (EBG), part of The Natural Environment Directorate. 

This is an exciting opportunity to join a fast moving team in an important area for the department. You will be at the heart of the departments’ policy work. 

The Natural Environment Directorate leads policy thinking and has teams focused on the 25 Year Environment Plan, Land Use and Environmental Land Management, Rural Policy, Environmental Analysis and Evidence and the Environment Bill and Governance. 

In Defra, your work can have a profound impact on people’s lives, and your role will be critical to achieving our vision of ‘creating a great place for living’. This role will provide significant opportunities to develop your own skills and future career, as you play an active role in shaping and delivering Defra’s priorities. 

The Team and Role 

This role is based in the Environment Bill and Governance Team. This role will provide support to two of EBG’s internal governance boards: Programme Board and Project Delivery Board. 
The government’s flagship Environment Bill will be introduced during 2019. The team is committed to its very tangible goal of improving the environment in a generation and has many deep experts and people who enjoy spending time in nature. 

This is an exciting opportunity to work on a world leading area of work with a new team in Defra. 

Key responsibilities: 

• Attending and participating in meetings and providing accurate read-outs. 
• Acting as secretariat for divisional and programme meetings, proactively shaping meeting agendas and working across the division to drive progress and ensure actions are completed. 
• Maintaining accurate Action Logs, tracking outstanding actions and bringing them to a close on an ongoing basis. 
• Researching and drafting key responses and briefings for meetings, ensuring all actions are responded to accurately within set timescales. 
• Providing business support to the wider Division. 
• Communicate and collaborate with the wider team and other stakeholders, both internal and external in order to resolve issues in a professional manner. 

For this role we are seeking candidates with excellent written and verbal communication skills. You should enjoy building and maintaining strong working relationships with a range of business partners and key internal and external stakeholders. 

You will have the ability to work well under pressure and will be able to deal with exceptionally tight deadlines. You will need to be well-organised, delivery focused and be an effective forward-planner; providing business support to both your team and the wider Division. 

You will need to be both resilient and flexible; adapting to changing work environments and ensuring the wider team pulls together to maintain effectiveness. 

Experience Criteria 

• Previous secretariat or business administration experience including the preparation of meeting agendas, note-taking and maintaining accurate Action Logs. 
• Using standard Microsoft Office tools (Outlook, Word, Yammer, SharePoint and Excel). 


We'll assess you against these behaviours during the selection process:

  • Leadership
  • Changing and Improving
  • Delivering at Pace
  • Making Effective Decisions
  • Working Together

Technical skills

We'll assess you against these technical skills during the selection process:

  • Stakeholder Engagement
  • Governance
  • Change Control



Civil Service pension schemes may be available for successful candidates.

Things you need to know


Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check.

Nationality statement

Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules.

If you're applying for a role requiring security clearance please be aware that foreign or dual nationality is not an automatic bar. However certain posts may have restrictions which could affect those who do not have sole British nationality or who have personal connections with certain countries outside the UK.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Ability, Experience and Technical skills.

To apply, please complete the advertised CS Jobs application process. Within your application form you will be asked to detail how you meet each of the behaviours listed above and a 500-word statement of suitability on how you meet the Experience criteria. Please view the attached candidate information pack for further information on this criteria. 

The deadline for online applications is Midnight Sunday the 2nd June 2019. 

After submission of your application you will be invited to complete an online Situational Judgement test as well as an online Verbal Reasoning test. You must be successful at this stage to progress to the next stage. Please complete the online tests as soon as possible (within 24-48 hours is recommended). 

The closing date for both online tests is Midnight on Tuesday the 4th June 2019. 

If you fail to complete the online test before the deadline your application will be withdrawn. 

Please note that online tests associated with this vacancy are not subject to time limits. Guidance for each test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website. 

Candidates that are successful at this stage will have their applications sifted by a panel who will look further at the Civil Service Behavioural and Experience evidence in your application. 

Candidates successful at this stage will be invited to interview where Technical and Strength elements will be tested. Further details will be provided to shortlisted candidates in advance of the interviews.
Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.


Candidates in their probationary period are not eligible to apply for vacancies within this department.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Department for Environment, Food, and Rural Affairs

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