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HR Administrator (1900004T)

Posted: 19 Jul 2019 Closes: 23 Sep 2019
Snow Hill Birmingham Two Snowhill Birmingham B4 6WR
Variable 1900004T

HR Administrator - (1900004T)


About Gowling WLG

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence, we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork.

We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse, and with clients often working to a 24/7 rhythm, having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team, while maintaining that all important work-life balance.

Where possible and depending on business needs, we will consider all flexible working options such as part-time working, job sharing, working from home and staggered hours.

If in considering a role with Gowling WLG you favour flexibility in your working arrangements, please discuss this with the recruitment team in the early stages of the application process.

Key relationships:
Internal – Payroll, POM's, HR team, Partners, Line Managers and all employees
External – Scottish Widows, Bupa, Sterling Talent Solutions

Key responsibilities:
Respond to administrative queries whether that is via phone, email or referral from a team member;
As part of a team delivering the HR operations activity to a high quality achieving agreed SLA's and escalating issues to team leader where required;
Working as part of a team, this role will be responsible for all payroll and HR system updates
Administration of the on-boarding process;
This role will also involve assisting with the administration of the graduate vacation schemes and assessment days, in terms of scheduling, room bookings and document production;
Administering course fees and maintenance grants for GDL and LPC and processing interest free loan requests from future trainees;
Scheduling interviews to include diary management with the team and liaising with recruitment agents and direct candidates; Ensuring for all interviews that the necessary meeting rooms, equipment and refreshments are booked;
Provide support to the onboarding process
Provide full course administration support
Responsible for providing administrative support to training and event set up, including on campus and diversity events;
Add and maintain information on the firms LMS and intranet and administer the back office functions of these systems.

General Admin
Preparation of invoices for signature/payment
General administration as and when required to include efiling and general maintenance of the firms employee records


Role specific knowledge:

Previous experience
working within a fast paced operational services environment Excellent IT Skills, with good knowledge of Word, Excel and Powerpoint
Some basic employee relations, employment law and recruitment knowledge
Experience of using an online recruitment portal and HR systems (desirable)
Experience of drafting contracts and assisting with events (desirable)

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

Work Locations: Snow Hill Birmingham Two Snowhill Birmingham B4 6WR

Job: Human Resources

Organisation: Business Services

Schedule: Full-time

Employee status: Regular

Gowling WLG

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