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HR Coordinator, Contract Management

Posted: 1 May 2021 Closes: 31 May 2021
New York, US Competitive
Permanent & Full-time VIA_2021-16246

About The Brand

ViacomCBS (NASDAQ: VIAC; VIACA) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.

Overview and Responsibilities

Join our incredible ViacomCBS Human Resources department! We are seeking a Coordinator, Contract Management. As the Coordinator, you will provide critical support in the administration and day-to-day operations of the Company's employee contract management process and systems.

Key responsibilities
  • Track and update all aspects of contract activity
  • Initiate contract request for legal drafting, track changes and input any actions required to get to full execution of contract, through the contract management system (SalesForce-Onset)
  • Handle the distribution of fully executed contracts and ensure transactional components are submitted to corresponding HR groups in an accurate and timely manner
  • Prepare reports that track contractual expiration dates, and proactively notify HR Business Partners and Compensation of upcoming expirations & provide contract info as requested
  • Attend meetings regularly to be informed of upcoming activity
  • Act as liaison between the Employee, HR Business Partner, Compensation and Legal
  • Periodic auditing of contract management system to ensure data integrity of the systems and reports
  • Maintains efficient workflow and reliable document control
  • Manages tasks carefully and accurately; maintains order and organization is thorough and exact in details
  • Prepare and deliver process documentation and guidelines, as needed
  • Works on special assignments and projects as needed
Basic Qualifications
  • Bachelor's degree preferred or equivalent work experience.
  • 2+ years' experience in a HR or Legal support role
  • High level of proficiency with PC operation, web navigation, MS Word, Excel and Outlook required.
Additional Qualifications
  • Familiarity with HR systems (for example, systems like SuccessFactors, Oracle, PeopleSoft, SalesForce) is preferred but not mandatory if candidate is willing to learn quickly upon joining.
  • Working knowledge of Human Resources processes preferred (e.g., HR Transactions, Compensation, Benefits, Learning, etc.)
  • General understanding of executive employment agreements
  • Superior attention to detail
  • Thrives in fast-paced environment and communicates optimally across HR and business client groups
ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

Job Locations US-NY-New York

Brand ViacomCBS

Function Human Resources

Job Type Full-Time Staff

iCIMS ID 2021-16246
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