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HR Coordinator

Posted: 30 Apr 2021 Closes: 30 May 2021
New York, US Competitive
Permanent & Full-time VIA_38705

REF#: 38705


JOB TYPE: Full-Time Staff




ViacomCBS is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, CBS All Access, Pluto TV and Simon & Schuster, among others. The company delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, ViacomCBS provides powerful capabilities in production, distribution and advertising solutions for partners on five continents.



This position supports the Production HR team in delivering Administrative HR services to CBS Production HR. The ideal candidate will have a demonstrated background and commitment to a career in the field of Human Resources, Industrial Relations and/or Organizational Development, with the interest in growing in the field by developing technical expertise in various HR disciplines.

Essential Responsibilities

§ Heavy calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.

§ Arrange travel schedule and reservations for team as needed, which may include booking flight tickets, arranging for accommodations, and reserving car rentals; communicate travel information and working out any scheduling conflicts.

§ Answer incoming calls, take messages, respond to with general inquires and redirect callers to correct departments.

§ Proactively maintain, with a high degree of accuracy, weekly, bi-weekly, and monthly as well as ad/hoc reports to divisional & HR management (training report, department calendar, show assignments, dashboard). This will eventually migrate to a departmental database, and the expectation would be active entry and input of departmental and show information into the database. Would also be a member of the database migration and maintenance team.

§ Consolidates and analyzes data from training surveys and exit surveys and create reports.

§ Assists with coordination of Respectful Workplace, Unconscious Bias and other training sessions for all productions at the start of the season, which includes sending appropriate materials/policies for dissemination, tracking and auditing attendance, and scheduling follow up trainings. Also includes deploying and tracking electronic training as required for each production, writers' room, and postproduction facility.

§ Coordinate ad hoc training requests, manage RSVPs; send marketing materials to staff; manage logistics for onsite sessions; research ad hoc requests from various productions, etc.

§ Liaise with production offices regarding required employment postings and notices, and general HR/production show matters.

§ Monitor production start, wrap dates, training dates, and other key HR activites on production and accurately maintain them in a central repository; liaise with CBS Studios Production to ensure up-to-date information regarding changes or cancelations of shows or pilots.

§ Assist with recruiting efforts such as posting roles in the Applicant Tracking System.

§ Answer general employee and cast/crew questions, research problems and/or refer issues to HR Production Partners or specialized HR services.

§ Maintain accurate and updated org charts.

§ Assist with the preparation of presentation materials.

§ Provide ongoing support on special projects, key HR activities and business initiatives.

Decision Making / Accountability

§ Receive guidance and direction by manager.

§ Maintain confidentiality given sensitivity of employee information.


Knowledge, Skills and Experience
  • Demonstrated working knowledge of basic HR areas such as Recruitment, Employee Relations, Labor, Benefits; laws and regulations such as ADA, ADEA, and Title VII, OFCCP and EEOC process and procedure, etc. highly preferred.
  • Education / Certification
§ Undergraduate degree in Human Resources, Industrial Psychology, Labor, Administration, or a related field, and/or equivalent work experience.

FUNCTION: Human Resources

EEO Statement:

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

At ViacomCBS, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. ViacomCBS is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to Only messages left for this purpose will be returned.
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