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LIFE Recreation ReMEDIES (LIFE 18 NAT/UK/000039) Finance Officer

Posted: 5 Nov 2019 Closes: 25 Nov 2019
East Midlands, Eastern, London, North East, North West, South East, South West, West Midlands, Yorkshire and the Humber £30,875
Fixed term & Part time defra/20191105173747

This position is based Nationally


This role is an exciting opportunity to be part of the EU LIFE funded Recreation ReMEDIES (LIFE 18 NAT/UK/000039) project led by Natural England. Recreation ReMEDIES (Restoring and Mitigating Erosion and Disturbance Impacts affecting the Seabed) seeks to improve the condition of subtidal and intertidal habitats such as seagrass and maerl in 5 Special Areas of Conservation (SAC) in southern England: Isles of Scilly, Fal & Helford, Plymouth Sound & Estuaries, Solent Maritime and Essex Estuaries. It will achieve this by working with a number of partners, including the Marine Conservation Society, Ocean Conservation Trust (National Marine Aquarium’s charitable arm), Plymouth City Council and the Royal Yachting Association, to deliver improved management of recreational impacts, better stakeholder awareness and demonstrate habitat restoration/management techniques including seagrass restoration and infrastructure improvements in key sites.

The project needs an experienced part time Finance officer to work closely with the Project Manager and core partners in order to ensure the successful delivery of this project.

LIFE Recreation ReMEDIES projects aims are:

1. Protect from, and reduce, recreational pressures to England’s most important and at risk seagrass beds, moving intertidal/subtidal mud and sand habitats across 5 SACs towards Favourable condition. This will be achieved by utilising best practice management techniques for reducing recreational pressure such as environmentally friendly moorings (eco-moorings), voluntary codes, targeted training, behavioural change, managing access and habitat restoration.
2. Demonstrate large scale successful restoration and management techniques across the project’s SACs and elsewhere.
3. Promote awareness and inspire better care of sensitive habitats such as seagrass by recreational users and use networks of relevant stakeholders and public at a local, national and trans-national level to maximise the longevity and sustainability of the project actions.

LIFE Recreation ReMEDIES (LIFE 18 NAT/UK/000039) is financially supported by LIFE, a financial instrument of the European Commission.

Job description
Key tasks/ accountabilities

To ensure the successful delivery of the project the following key tasks will need to be undertaken by the Finance/Project Officer under the direction of the Project Manager:

• Preparation of Project budget monitoring tools, in liaison with the Project Manager and Defra Finance leads.
• Responsibility for all budgetary management - overall budget allocation, forecasting and profiling.
• Maintaining, collating and monitoring records of Project delivery and budget expenditure, in compliance with LIFE guidance: organising invoices and claims, producing the financial reports and staff time recording.
• Maintenance of the EU Financial Statement of Expenditure sourcing all relevant financial data and evidence of expenditure for NE’s: pay, travel, contracts, equipment, etc. Ensuring that time recording for staff is likewise obtained and recorded within the Financial Statement.
• Obtaining completed EU Financial Statements of Expenditure and supporting evidence from all Partners to an agreed timetable.
• Maintenance of a Consolidated Financial Statement incorporating all budget, expenditure and income financial data for the project as a whole.
• Working with the Project Manager, preparing and submitting financial statements, claims and progress reports in a timely manner to funders.
• Contributing to NE’s Month End Financial Reporting.
• Keeping the Project Change Log up-to-date.
• Issuing financial guidance to the Project Team and partners to ensure compliance with financial procedures.
• Supporting the Project Manager in procurement related activities.
• Coordinate and let contracts for various professional items of work with the assistance of the Project Manager and/or Assistant Project Manager (Communications) Officer.

Additional information

• A driving licence is desirable for the role but not essential.
• National travel will be required, which will involve some overnight stays and anti-social hours. Natural England encourages staff to travel by public transport wherever this is feasible.
• Your employment shall, unless terminated earlier by either you or the Employer giving no less than five weeks’ notice, continue for a fixed period until 31/10/23 upon which date it shall automatically terminate without the need for notice by either party to the other.
• On taking up this post, the post holder will be expected to follow certain time-recording and expenses claim rules and will be required to sign a letter allowing Natural England to use their payroll information and request copies of payslips for project claims and audits
• Hours per week: up to 30 hours (0.8 FTE part time)

Competencies

Competence 1
Professional competency
Communicating Effectively - Practitioner

Description
• Use clear and appropriate language, communication styles and techniques that engage your audience.
• Keep staff informed of financial working practices, developments and priorities.

Competence 2
Professional competency
Personal Effectiveness - Practitioner

Description
• Understand how to effectively disseminate complex, and potentially emotive, information to and from, external and internal audiences.
• Listen well and take time to understand the other person’s point of view.

Competence 3
Professional competency
Providing Leadership - Practitioner

Description
• Share your knowledge and expertise with colleagues and people in your networks (internal and external) to help develop their capability.
• Show innovation and creativity in finding solutions and encourage team members to do so in their day to day work within a framework of clear standards.

Competence 4
Professional competency
Building Partnerships - Practitioner

Description
• Collaborate, negotiate and influence in a well-informed way to achieve pragmatic outcomes.
• Develop an understanding of the objectives and needs of our partners and customers.
• Understand the key drivers and agendas which motivate all partners and actors including local communities, who could be engaged to secure positive environmental outcomes for people and wildlife.

Competence 5
Professional competency
Work Delivery - Practitioner

Description
• Manage and deliver your workload to meet agreed targets and deadlines.
• Review budget performance and maintain accurate forecasts so that financial submissions and commentaries are complete.
• Consider the value for money and return on investment of activity, and when to seek income from our products and services.
• Show strong financial awareness by understanding your team’s financial position, highlighting risks and opportunities and taking management action if a material variance is likely to occur.
• Identify, understand and follow the policies, procedures and standards relevant to your work.
• Have a high degree of self-awareness and use it to continually develop as a leader.

Competence 6
Professional competency
Collecting, monitoring and analysing data and evidence - Expert

Description
• Use systems and reports to ensure they give a true and fair reflection of your financial position and undertake remedial action when required.

Competence 7
Professional competency
Technical/specialist knowledge

Description
The person appointed will have previous experience of working as part of a successful partnership project.
• Proven track record of finance support on project work and delivering financial reports accurately and to deadlines.
• Excellent organisational skills and good attention to detail.
• Effective communication skills (written and verbal) and be able to successfully engage with colleagues and project partners.
• Excellent IT skills (Excel, Word) with the ability to develop the systems required for monitoring budgets and spend.
• Experience of budget management, procurement and maintaining finance records for audit purposes.
• Knowledge of LIFE funding is desirable but not essential.

Responsibilities

Please refer to Job Description

Benefits

Benefits

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension

Things you need to know

Security

Successful candidates must pass a disclosure and barring security check.

Selection process details

Please refer to Job Description

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.

Department for Environment, Food, and Rural Affairs

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