Local Authority Digitisation Coordinator - Local Land Charges Programme
Would you like to play a vital role in delivering HM Land Registry's high-profile Local Land Charges Programme?
As a Local Authority Digital Coordinator, you will act as the first line of support for the Data Entry Team in migrating local authority land charges to HM Land Registry's digital register. Working as part of a team of Local Authority Digitisation Coordinators, you will be responsible for ensuring the Data Entry Team have access to the right support and contacts to deliver data centric tasks to agreed processes and timescales.
Local land charges (LLCs) are generally charges or restrictions on land usually imposed by public authorities under statutory powers and affecting successive owners and occupiers of the land. Examples include planning conditions, tree preservation orders or listed building status. This information is key to a buyer’s decision to invest in a property or parcel of land and is obtained as part of a local authority search completed as part of the home buying process.
LLC information is currently held by over 300 individual local authorities, in varied formats (digital, electronic, paper, microfiche), standards and accessibility. Currently it can cost between £0 and £100 and take between a day and over a month to obtain this information from the local authority. Through the Infrastructure Act 2015, Ministers gave HM Land Registry the powers to create a single national and live digital register of LLCs across England and Wales.
The LLC programme will transform a fragmented service, lacking consistent standards into a single, national register of around 25 million data items. The data will be held geospatially and on a register that includes a map of the affected land.
The programme is now at a critical juncture of its life cycle, as we now need to create and test an industrialised migration process capable of delivering the service from all local authorities in England and Wales into the national register within a reasonable timeframe.
Further information about the Local Land Charges Programme can be found at:
LLC programme details
As a technical referral point for the Data Entry Team, and the wider HM Land Registry Local Land Charges team, you will ensure that agreed migration approaches are applied within each data migration. You will maintain a comprehensive view of standard digitisation and transformation data approaches and will champion communicating, clarifying and supporting those approaches, as part of the wider Service Migration workstream.
You will resolve data issues encountered, escalating to the Data Manager or Digital Delivery Manager when appropriate, to ensure timely migration delivery. You will be able to identify and ultimately support fresh opportunities uncovered within each data migration, to drive and develop new migration approaches throughout the programme.
Within this fast-paced role, you will work with an array of internal and external stakeholders, from the HM Land Registry Quality Team to suppliers and analysts, to drive appropriate solutions for migration activities within agreed timescales. You will build strong working relationships with essential Local Authority contacts and work collaboratively with Local Authority Delivery Managers to ensure data solutions are agreed in advance and plans for working processes are clearly defined, to enable the Data Entry Team to progress migration activities smoothly and consistently.
Due to Covid-19, the role will initially be home based so an induction and training will be carried out remotely, with full support from a Data Manager and the wider Data Transformation Team.
You will be responsible for leading and developing a team of Data Entry administrators, providing expert support, guidance and troubleshooting for their roles and acting as the escalation point for further intervention where required. Able to focus, plan and think ahead, you will use your sound organisation and time management skills to assess workload priorities and channel workloads to the Data Entry Team.
You will provide information on the standard data migration approaches to Local Authority Delivery Managers and will utilise your technical expertise to support the development of fresh approaches as required, to enable migrations to progress at pace. Furthermore, you will participate in the evaluation of digitisation and transformation activity as part of lessons learnt and continuous improvement activity.
With sound experience of interacting with an array of internal and external stakeholders, you will identify opportunities to collaborate with key stakeholders across the programme to help drive solutions to data issues, co-ordinate and update data standard material and support data analysis functions. You will also represent the wider Local Land Charges team at internal and external events as required.
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Making Effective Decisions
- Communicating and Influencing
- Delivering at Pace
- Working Together
We'll assess you against these technical skills during the selection process:
- • Technical knowledge of providing data input and driving data improvements • Able to resolve data query tasks to support data migration from numerous formats into one single format
HM Land Registry offers very competitive terms, conditions and benefits. We provide excellent opportunities for career progression, training and development. You will have access to Civil Service pension and benefits arrangements and generous leave allowances, as well as flexible working – exactly what you would expect from a progressive employer.
HM Land Registry is a great place to work, where difference is celebrated. We’re committed to fairness and equality for all, so you feel valued for who you are and what you do. Diversity fuels our innovation. Our shared values help us work together, to benefit the communities we serve.
Our employee diversity networks support our culture of inclusion and contribute to our diversity action plan. Our current focus is to encourage people from under-represented groups into management and leadership roles, especially people with disabilities, women and ethnic minority colleagues.
Click here for further information on our rewards package: https://www.gov.uk/government/organisations/land-registry/about/recruitment#what-hm-land-registry-can-offer-you
Things you need to know
Successful candidates must pass a disclosure and barring security check.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths, Ability, Experience and Technical skills.
To apply you will firstly need to complete a short application form and a Civil Service Judgement Test online. Please ensure you complete the test as soon as possible, because if you pass the test you will then be required to complete a full application form and a Statement of Suitability of up to 750 words before 11:55pm on 30 June 2020.
The Statement of Suitability section should be used to outline your skills and experience for the role and provide details of how you meet the essential 'Experience' criteria listed below:
• Experience of understanding which issues you can resolve or where escalation may be necessary to resolve an issue
• Experience of working with internal and external stakeholders
• Working within a programme or project team
The final stage will consist of a blended interview and a pre-prepared presentation which will be conducted as a video interview due to Covid-19.
The blended interview will test the experience and behaviours listed in the above job description, as well as the strengths associated with the role. We want to hear your first, unrehearsed, natural response to strength questions, and so we don’t advertise which strengths are being tested.
The best way to prepare for strengths questions is to reflect on what you identify as your own personal strengths, and your preferred ways of working.
Prompt notes may be referred to within the video interview if required.
Please review your application form before clicking ‘submit’ – once you have submitted, you will not be able to amend your application.
Ensure your application form is received by the closing date for receipt of applications – this is 11:55pm on the advertised date.
The sift will take place shortly after the closing date and video interviews will be held towards the end of July.
HM Land Registry is accredited to the Disability Confidence Scheme, which denotes organisations which have a positive attitude towards disabled people. Disabled applicants who meet the minimum essential criteria at the shortlisting stage are guaranteed an invitation to interview.
If any candidate requires the panel to consider a reasonable adjustment or there is anything else they would like the panel to take into consideration they are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement.
If you would like further information about the use of your personal data, please click on the link below:
Job Applicant Personal Information
Feedback will only be provided if you attend an interview or assessment.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.