Skip to main content

National Recruitment Administrator

Posted: 29 Sep 2020 Closes: 29 Oct 2020
Piccadily Place 3, Manchester, United Kingdom £21,892 per annum
Permanent & Full-time NHS_pPvXm5dXfEhp

National Recruitment Administrator

Job Reference: 984-N-NW-1-9891

Employer: Department: National Recruitment Administrator Location: Piccadily Place 3, Manchester Salary: £21,892 per annum

Health Education England is committed to recruiting the best person for the job, based solely on their ability and individual merit as measured against the criteria for the role; through a process that is fair, open, consistent and free from discrimination. Health Education England supports the values and pledges of the NHS Constitution.

We are committed to being a diverse and an inclusive employer and will build a culture where all employees are valued, respected and acknowledged. We strive to ensure that no individual receives less favourable treatment on the grounds of their gender identity, sexual orientation, disability, religion or belief, colour, race, ethnicity, national origin, age, pregnancy and maternity, marital or civil partnership status, transgender status, HIV status, social background, trade union membership or non-membership and is placed at a disadvantage by requirements or conditions that cannot be shown to be justifiable.

HEE have policies and procedures in place to ensure that all applicants and employees are treated fairly and consistently. We are proud to showcase our Disability Confident Employer accreditation, being an Inclusive Employer, a Stonewall Diversity Champion, our bronze award from the Defence Recognition Scheme, and we are delighted to support Apprenticeships and Tommy's pregnancy at work scheme.

This is an exciting opportunity for two administrators to join the North West Specialty Recruitment Team.

Our team coordinates the recruitment and selection processes for junior doctors and dentists into training posts across England, Scotland and Wales for a number of specialties including Psychiatry, Obstetrics & Gynaecology and Restorative and Special Care Dentistry. We also run some regional recruitment to posts in the North West including Internal Medicine Training, General Practice and Anaesthesia. We work closely with lead recruiters, Royal Colleges and other HEE regions to secure consultant doctors and dentists to act as panel members/interviewers on recruitment days.

Due to the Covid-19 pandemic, we are currently in the process of converting and adapting our interview processes to work online. At present, we are using MS Teams to deliver online interviews. A good level of confidence in, or the willingness to learn using MS Teams including the ability to support panel members and applicants with queries over how to use the technology will be essential.

Key duties include

Providing admin support for online interviews

Responsible for administrative support and operational delivery of recruitment (including online) in line with specialty specific timelines and national direction with a particular focus on applicant queries.

Successfully assist with the end to end recruitment process to include vacancy creation; longlisting; shortlisting, self-assessment verification; interview/selection centre (currently online); offers and feedback

Support the Recruitment Managers/ Coordinators, with the expectation they will take ownership and deliver the responsibilities devolved to them from the Recruitment Managers or Recruitment Coordinators particularly around applicant related issues.

Source NW panel members to attend other national recruitment.

Deputise as required at specialty specific recruitment board meetings.

Develop a comprehensive working knowledge of key software including Oriel 2 and Qpercom and willingness to support ongoing system development.

Oversee the management of the national recruitment inboxes on a daily basis and respond to many of those queries. Answer telephone calls from applicants and panel members. Maintain national and North West recruitment website and use of social media.

Applicants will commence at the bottom of Band 4 with a full-time starting salary of £21,892, with a pay step increase after 3 years' service. These salaries are offered in accordance with NHS Terms and Conditions and the HEE Pay Progression Policy and are subject to annual cost of living review.

For further details / informal visits contact:

NameJanene ChestersJob titleNational Recruitment CoordinatorEmail addressjanene.chesters@hee.nhs.ukTelephone number0161 268 9580

Please note that the closing date is given as a guide. We reserve the right to close this vacancy once a sufficient number of applications has been received. You are advised to submit your application as early as possible to avoid disappointment.

Candidates are reminded that, if you are applying on a secondment basis, you must have agreement with your current manager that if successful you will be released for the period of the secondment.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.

If you are successful at interview, then it is normal practice for our recruitment service to request your references as soon as possible and this may happen prior to you receiving a written offer letter.

All references from current and previous employers, will be sought and must cover a minimum of 3 years employment. Therefore, when completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.


After applying, your application will be imported into our third-party recruitment system, TRAC. All subsequent information regarding your application will be generated from You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post, you are agreeing to Health Education England transferring the information contained in this application to TRAC. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system.

If you a query relating to your application process, please contact The Recruitment Team on 0300 3230201.

To stay safe in your job search we recommend that you visit SAFERjobs ( ), a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the for information on common scams and to get free, expert advice for a safer job search.

Share Job