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Office Management Specialist

Posted: 17 Apr 2021 Closes: 17 May 2021
San Francisco, US Competitive
Permanent & Full-time -601814876


We're building the connected finance businesses deserve. Unleashing them with tomorrow's technology, today. Our flexible payments solutions help global enterprises - like Samsung, Deliveroo and Adidas - launch new products and create experiences customers love. And it's not just what we build that makes us different. It's how.

We liberate smart, passionate people to collaborate, innovate and do their best work - faster. That's why we're one of the most valuable fintech firms around. But we're just getting started. By cutting through financial complexity, we'll empower companies to change the world. Join us. Unlock your potential.

Build tomorrow, today.

Office Administrator at :

We are actively seeking a highly motivated and enthusiastic Office Management Specialist to take care of the smooth running and general happiness of our fast-growing San Francisco office.

Passion and enthusiasm will be key, driving forward new processes and procedures as we scale.

This role requires a 'can-do' attitude, always thinking two steps ahead with a friendly and approachable personality. This role also provides a great opportunity for progression and growth.

About the team:

The People Team's mission is to drive 's success through our greatest asset - our people. How do we make this happen? Through a progressive approach and passionate team that has the employee experience at its core.

The People Experience team is one of the five pillars of our People department - our mission is to enable our people by creating a seamless and connected experience inside and outside the workplace.

We look after five core programs, across 17 global locations:

Build - Global Real Estate

Home - Workspace Management

Safe - Health, Safety and Security

Together - Internal Events

Stronger - Wellbeing

This is a great opportunity to join a collaborative team and build a successful global company, together.

What you will be doing:
    • Being the first point of contact for all People Experience (office) matters
    • Providing an amazing visitor experience to company guests
    • Answering the phone professionally, taking messages and transferring calls.
    • Administrative support for San Francisco office including managing office suppliers, catering, courier logistics, meeting room bookings and other operational tasks
    • Organizing and maintaining electronic and paper filing systems
    • Supporting office renovation and/or relocations
    • Maintaining premise maintenance audits and organizing repairs
    • Keeping the office adequately stocked with supplies while monitoring tidiness daily
    • Budget planning and expense vendor management
    • Assisting HR Manager and IT teams with New Starter onboarding (e.g. setting up desks or collecting returned equipment)
    • Providing assistance in coordinating office activities and employee events
    • Accountable for end-to-end office administration
    • Office access card management for all employees
    • Managing first aid supplies
    • Assisting the central People Experience team with ad-hoc projects
    • Ensuring health and safety compliance
    • Other duties as assigned

About you:
    • 5+ years in a similar/comparable role
    • Intermediate proficiency with MS Office, Excel, Outlook and Google Apps
    • Great interpersonal skills and ability to thrive in a fast-paced start-up environment
    • Attention to detail and strong organizational skills
    • Ability to work proactively and anticipate needs
    • Ability to handle administrative details independently while exercising good judgment in keeping team members adequately informed
    • Hands-on, always ready to roll up your sleeves and go the extra mile for the team
    • Excellent written & verbal communication skills
    • Previous administrative or front desk administration experience

What we stand for

At, everything starts with our values, including the experience we offer our people.


We supercharge your professional growth with career development programs and leadership training. You can learn your way, with tailored pathways and online platforms. And be inspired at relevant conferences.


We don't stop at 'good' here. We strive for excellence amongst our teams every day and recognize colleagues who take it to the next level through our quarterly peer-nominated Hero awards.


We're proud of our global connections and inclusive environment. So we champion this through our colleague-led community groups and celebrate many cultural events together.

Want to see us in action?


More about

We empower businesses to adapt, innovate and thrive with the connected payments they deserve. Our technology makes payments seamless. We provide the fastest, most reliable payments in more than 150 currencies, with in-country acquiring, world-class fraud filters and reporting, through one API. And we can accept all major international credit and debit cards, as well as popular alternative and local payment methods. launched in 2012, and we now have a team of 1000 people across 17 international offices. To date, we've raised a total of $830 million, with our recent Series C valuing us at $15 billion.

We believe in equal opportunities is an equal opportunities employer. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion, or belief. We make recruiting decisions based on your experience, skills and personality. We believe that employing a diverse workforce is the right thing to do and is central to our success.
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