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Office Manager

Posted: 11 Nov 2020 Closes: 11 Dec 2020
Tampa, United States Competitive
Permanent & Full-time 325152527

The Office Manager is responsible for the coordination of all office operations, procedures and resources to facilitate administrative effectiveness and efficiency. The Office Manager provides support to the General Manager, Account Managers, and other executive level employees. This position must demonstrate strong managerial, supervisory skills, written, and verbal communication.

What You'll Do:
  • Coordinate office communication, including routing phone calls, correspondence, mail, packages, deliveries, and calendars
  • Provide Executive support for travel and event/meeting coordination in the Tampa region
  • Ensure office policies and procedures are being adhered to
  • Analyze and monitor internal processes
  • Organize orientation and traning of new staff meembers regarding office policies, procedures, and equipment
  • Implent procedural adn policy changes to improve operational efficiency
  • Prepare and monitor office budget
  • Edit or compose routine and advance correspondence or reports for senior management
  • Ability to effectively negotiate and understand local supplied contracts
  • Ensure data is secure and confidential
  • Establish procedures and sytems for filing, record keeping and monitor to ensure systems are current
  • Manage and approve office supply inventory
  • Handle internal and external customer inquires and complaints
  • Assign and monitor clerical, administrative, and office coordination responsibilities among office staff
  • Evaluate and manage staff performance
  • Other duties as assigned
  • Demonstrate commitment to Injury Free Environment, Skanska's Safety and Health Management Program, be committed to upholding Skanska's Five Zero's and commitment to ethical practice

We're Looking For:
  • Proactivity, sound judgement, decision-making, with ability to work with limited supervision and has problem solving skills
  • Ability to forsee and mitigate issues
  • Ability to maintain discretion and confidentiality at all times
  • Detail-orientated, high level of accuracy
  • Good time management, planning, and organization skills
  • Strong written and verbal communication skills
  • Strong sense of urgency with ability to priortize
  • Strong ability to multi-task
  • Dependable punctual and organized
  • Exhibits professional attitude
  • Computer knowledge and efficiency, including all MS Office products
  • Demonstrate financial acumen
  • Ability to lead a team, delegate, collaborate, and function effectively as part of a team
  • Knowledge of clerical and data management practices and procedures preferred
  • At least 5 years of related office management experience
  • High School diploma required, college degree preferred
  • College coursework involving accounting, data processing, and administrative management preferred

Developing Your Career at Skanska, You Will:
  • Contribute to a sustainable future improving the lives of people, communities and companies;
  • Collaborate in an open culture where sound values and dedicated people come together for greater results;
  • Thrive in a people-driven international company with countless opportunities to learn and grow.
Skanska is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

Skanska USA is one of the largest, most financially sound construction and development companies in the U.S., serving a broad range of clients including those in transportation, power, industrial, water/wastewater, healthcare, education, sports, data centers, government, aviation, life sciences and commercial. Headquartered in New York with offices in 31 metro areas, we have nearly 11,000 employees committed to being leaders in safety, project execution, sustainability, ethics and people development. In 2017, our work in building construction, civil and power/industrial construction, commercial development and infrastructure development (public-private partnerships) generated $7.3 billion in revenue. Global revenue of parent company Skanska AB, headquartered in Stockholm and listed on the Stockholm Stock Exchange, totaled $18.8 billion in 2017. Skanska shares are publicly traded in the U.S. on the OTC market under the symbol SKBSY through a Level I American Depository Receipt program.

We are proud to be named one of America's Best Employers of 2019 by Forbes.

Additional Information
  • Location: Tampa, Florida, United States
  • Schedule: Full-time
  • Employee Status: Regular
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