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Real Estate Paralegal - Post Completion Team (2000000L)

Posted: 31 Jan 2020 Closes: 3 May 2020
Snow Hill Birmingham Two Snowhill Birmingham B4 6WR
Variable 2000000L

Real Estate Paralegal - Post Completion Team - (2000000L)


About Gowling WLG

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence – we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse – and with clients often working to a 24/7 rhythm – having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team – while maintaining that all important work-life balance.

Where possible and depending on business needs, we will consider all flexible working options such as part-time working, job sharing, working from home and staggered hours. If in considering a role with Gowling WLG you favour flexibility in your working arrangements, please discuss this with the recruitment team in the early stages of the application process.

About the Team

Gowling WLG is home to one of the UK's largest real estate practices with a team of more than 275 commercially-minded, innovative and pragmatic lawyers.

We work alongside many of the sector's most successful companies and have helped to deliver numerous high profile projects, advising throughout their lifecycle.

Main purpose of the role:

Our business is growing and we are looking for a Paralegal to be part of the centralised Real Estate Post Completion Team.

Main Duties and Responsibilities:

Bespoke Project Support – Dealing with bespoke instructions on large scale property schemes i.e. dealing with rent charge registrations and scheme management, supporting on lease reviews and any other bespoke matters received by the Post Completion Team.
File Management – receiving and dealing with instructions from MFEs via Intapp for REG
Preparation of Land Registry Applications - receiving, reviewing and preparing the Land Registry applications for REG and processing submissions using the Land Registry online portal.
SDLT/LTT - preparation of SDLT/LTT forms using the online instruction form and Landscape 2, processing of payments and submissions and adhering to strict deadlines. Managing team diary entries to ensure deadlines are not missed.
Title Reviews - to obtain and review office copy entries and title plans following registration of land/property and prepare registration report to send to MFE using AI.
Communication – by telephone, standard letter, email, in person or other communication media with clients, MFEs and third parties as well as with other team members.
Finance – creating bill requests, finance forms and completing spreadsheets with financial information.
Reporting – reporting to MFEs on progress of instructions received via Intapp and entering and updating data in spreadsheets for client reporting /updates.


Key Skills and Experience:

Working in an inclusive, sharing and collaborative culture you will be expected to play your part in ensuring the continuing success and growth of the team. Previous experience of working in a legal or office environment is desirable.

You should be able to:

§ Manage your workload to tight deadlines, remain calm under pressure and prioritise your workload effectively.

§ Work in a team environment – Play an active role within the team whilst demonstrating courtesy and respect for colleagues across the firm, consider ideas and points of view from others; is aware of own impact. When required, be able to work as part of a bigger project team or support across our UK Real Estate Practice.

§ Communicate appropriately and confidently at all levels within the team and the wider business as well as with clients, agents and other parties in person, by phone, letter, email or other communication means.

§ Use your initiative and creativity to generate solutions and to deliver client service.

§ Apply a proactive and results focussed approach understanding the overall importance of what the team is trying to achieve

§ Demonstrate commitment to client service – Produces high quality work and has the required technical knowledge and common sense to successfully deliver a consistent standard of work.

§ Demonstrate awareness of risk management process and ensure internal compliance procedures are adhered too. Recognises problems and raises with Team Manager

You should have

§ Experience of working in a legal or office environment is desirable.

§ Real Estate Legal knowledge and experience of dealing with the Land Registry Portal and Land Registry applications.

§ Sound knowledge of the SDLT/LTT.

§ Experience of legal drafting and title reviews

§ Completion of CILEX course or GCSE qualifications in English and Maths between 4-9 or A-C equivalent,

§ Sound technical/theoretical land law knowledge, and the ability to apply this practically;

§ Experience of dealing with clients either on their own initiative or as part of a team

§ Highly proficient user of Microsoft software

§ Experience of using a case management system;

§ Effective organisation skills.

§ Possess a high level of accuracy, efficiency and consistency in approach.

§ Good interpersonal and communication skills (oral, written and listening).

§ Problem solving abilities.

§ Enthusiasm.

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

Work Locations: Snow Hill Birmingham Two Snowhill Birmingham B4 6WR

Job: Legal Support

Organisation: Legal Support and PAs

Schedule: Full-time

Employee status: Regular

Gowling WLG

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