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Payroll Coordinator

Posted: 12 Nov 2020 Closes: 12 Dec 2020
London, England, United Kingdom Competitive
Permanent & Full-time MTF_8ACBCFEC40

Description

At MATCHESFASHION we are on a mission to offer the most personal luxury shopping experience in the world. We are renowned and respected for the relationships we build with clients and our brand partnerships. To achieve our ambition, we capitalise on our unique combination of technical savviness and global innovation mixed with curated content.

MORE ABOUT US

We bring together a modern edit of over 700 established and new generation designers. Founded over 30 years ago as a brick and mortar store, we transitioned online in 2012. In 2017, APAX Partners acquired a majority stake in MATCHESFASHION, fuelling our expansion. We now ship to 176 countries, have over 70 million site visits and 95% of our sales are online with the majority of sales made internationally.

We have a global website, mobile apps, retail stores, private shopping, VIP events and 24/7 customer care and MyStylist teams. We have offices in the UK and Hong Kong. In London, our head office is based in The Shard, our brand-new creative hub is in Here East and last year we launched No.5 Carlos Place, a completely new retail concept combining digital and physical interaction.

We lead the way, moving our industry forward, and we are always looking for talented individuals to come in and inspire the world with us.

OUR COMMITMENT TO DIVERSITY AND INCLUSION

Diversity and Inclusion is a priority for MATCHESFASHION - we delight customers around the world and so it's important that our team represents our customers.

We want to attract the very best talent and create an inclusive environment that celebrates the diversity of our people and enables them to do the best work of their careers. We recognise the world is not a perfect place and that bias exists, which is why we take a focused approach in this area and are committed to ensuring that all our people processes are equitable.

We are an equal opportunity employer. All applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status or disability status.

Reporting to Global Payroll and Benefits Manager, the role will be responsible for supporting on the delivery of a range of responsibilities centred on the timely and accurate processing of pay and benefits services for approximately 750 employees across UK and Hong Kong. This role is designed for someone with prior payroll and benefits administration experience with strengths of working in partnership with outsourced payroll provider and ambition to further their knowledge in the field.

Requirements

ABOUT YOU

The key skills and experience for this role
  • Relevant experience managing full-cycle payroll within a fast paced, start-up culture
  • Strong analytical skills, being able manipulate data easily and confidently
  • Excellent communication skills with ability to analyse, question, problem solve
  • Tech-savvy with a keen interest for anything HR Tech & Systems
  • High level of accuracy and attention to detail, both grammatical and numerical
  • Ability to work on multiple projects and be able to prioritise and work to tight deadlines.
  • Self-starter, who isn't afraid to take ownership of work, but isn't afraid to ask for help when needed
  • You'll enjoy working in a fast paced and sometimes in an ambiguous environment
  • Great customer service skills, with an ability to demonstrate sensitivity where required
  • Enthusiasm to bring innovation to the role
  • Collating monthly data for input and processing pay related changes arising from the processing of new starters, leavers, internal transfers and contractual changes
  • Proactively checking and challenging the accuracy of information provided before processing
  • Processing of additional hours payments and variable pay data including commission and bonus payments
  • Working with the local payroll bureaus in processing all local changes, reconciling the monthly payroll between first and final reports
  • Monitoring and processing absence related pay adjustments in respect of absences and parental leave schemes
  • Maintaining all aspects of employee records and payroll processing documentation required in maintaining the standards for payroll audit trail
  • Assisting with HMRC correspondence and queries and third-party administration such as reconciliation of pension contributions, voluntary deductions and benefits reporting
  • Assistance with the day to day administration of Company's global benefits, including UK pension uploads, healthcare enrolment, Cycle to Work, Season Ticket Loan and Childcare Vouchers
  • Support the annual P11D process, reporting all taxable benefits including clothing allowance and healthcare
  • Reconciling and processing benefit invoices for payment
  • Prepare and submit ONS statistics (or equivalent) employee and payroll data requests
  • Assist with finance reconciliations as required on a monthly basis and prepare schedules for the year end audit
  • Act as the main point of contact for all employee payroll queries, investigating and rectify discrepancies where necessary, escalating matters to the attention of the Global Payroll & Benefits Manager when appropriate
  • Support all payroll system users by analysing, tracking and resolving issues, escalating critical issues to management when appropriate
  • Track and report any emerging pattern and work in collaboration with Global Payroll Manager on putting in place suitable business solutions
  • Create and update system training materials (payroll manual procedures) and reference documents for end users

WHAT YOU WILL BE DOING

Payroll coordinator:
  • Collating monthly data for input and processing pay related changes arising from the processing of new starters, leavers, internal transfers and contractual changes
  • Proactively checking and challenging the accuracy of information provided before processing
  • Processing of additional hours payments and variable pay data including commission and bonus payments
  • Working with the local payroll bureaus in processing all local changes, reconciling the monthly payroll between first and final reports
  • Monitoring and processing absence related pay adjustments in respect of absences and parental leave schemes
  • Maintaining all aspects of employee records and payroll processing documentation required in maintaining the standards for payroll audit trail
  • Assisting with HMRC correspondence and queries and third-party administration such as reconciliation of pension contributions, voluntary deductions and benefits reporting
  • Assistance with the day to day administration of Company's global benefits, including UK pension uploads, healthcare enrolment, Cycle to Work, Season Ticket Loan and Childcare Vouchers
  • Support the annual P11D process, reporting all taxable benefits including clothing allowance and healthcare
  • Reconciling and processing benefit invoices for payment
  • Prepare and submit ONS statistics (or equivalent) employee and payroll data requests
  • Assist with finance reconciliations as required on a monthly basis and prepare schedules for the year end audit
  • Act as the main point of contact for all employee payroll queries, investigating and rectify discrepancies where necessary, escalating matters to the attention of the Global Payroll & Benefits Manager when appropriate
  • Support all payroll system users by analysing, tracking and resolving issues, escalating critical issues to management when appropriate
  • Track and report any emerging pattern and work in collaboration with Global Payroll Manager on putting in place suitable business solutions
Employee Support
  • Act as the main point of contact for all employee payroll queries, investigating and rectify discrepancies where necessary, escalating matters to the attention of the Global Payroll & Benefits Manager when appropriate
  • Support all payroll system users by analysing, tracking and resolving issues, escalating critical issues to management when appropriate
Continuous Process Improvement
  • Track and report any emerging pattern and work in collaboration with Global Payroll Manager on putting in place suitable business solutions

MATCHESFASHION

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