Personal Assistant (111812)
Job Title - Personal Assistant
Salary - Competitive Salary **** plus Veolia benefits *listed below
Location - Calleva Park, Aldermaston
Hours - Full time, 40 hours per week, Monday to Friday
We have an excellent opportunity for an experienced Personal Business Assistant to join our Regional Senior Management Team the South Region.
What you’ll do
The successful candidate will provide a high level of administrative and organisational support to the Regional Director, General Managers and Senior Contract Managers.
Day to day responsibilities:
Assist in managing the Regional Director’s time and diary.
Organise and arrange travel and accommodation including the provision of itineraries and administration of expenses thereafter.
Ensure the continued smooth running of the office during the Senior Management Team absence.
Co-ordinate and produce quality information within the required timescales.
Responsible for the delivery of good customer services to all customers (internal & external), interacting with the Head Office & Senior teams and ensuring queries are redirected properly.
Organise conferences and meetings, ensuring both quality standards and budgetary constraints are met.
Produce presentations, spreadsheets and documents to a high standard.
Develop and maintain filing systems and databases.
Undertake general administration tasks including correspondence, inquiries, phone calls and follow-up.
Maintain confidentiality at all times.
Assist with the onboarding of new employees e.g Graduates/ new businesses and transferring staff
Provide support on projects, acquisitions and disposal of assets, including management of deadlines, gathering of information and ensuring deliverables are met by the team.
Administer conferences and meetings.
Work with all of the Executive Directors teams, ensuring queries and paperwork is processed in a timely manner.
Coordinating meetings and doing all that is necessary to enable smooth running of the business.
Responsible for ensuring Veolia is perceived as it should be and for the best of the company's reputation. - Contributing to the establishment of long term, strong relationships or to keep the distance as necessary.
Ensure compliance with all company processes, and have an active role in ensuring processes are followed when trying to reach the RD.
The experience you will need
Previous administration experience at senior level.
Excellent communication and interpersonal skills.
Previous organisational and planning experience.
Ability to quickly assess and learn to use various software systems.
Ability to work under pressure.
Good knowledge of Google and/or Microsoft Office products.
Good networking skills.
Good diplomacy and influencing skills to support the senior regional teams in successfully delivering projects and business change.
Focused and robust as required to help obtain results from partners when requested as a business necessity direct instruction from the Regional Director
Degree qualified in a Science/ Environmental or Business Administration field
Experience of the Waste, Energy or Water Management Business would be advantageous.
Benefits you will receive within this role are
Eligible for Annual Performance Bonus
Eligible for Company Car or Company Car Allowance
The option to join the Veolia Pension Scheme
Private Medical Care
Access to Veolia Rewards, benefits and discounts
Free eye testing and money towards glasses if required for work purposes
25 days annual leave + statutory bank holidays
Where you’ll work
You will be a part of a passionate and busy Regional Senior Management Team in the South Region. The teams oversee a variety of projects within Industrial Customers, Water, Wastewater and Facilities Management environment.
Veolia employees are employed under standard terms and conditions and in order to promote fairness, any changes to roles/grades as part of an employment offer we make to existing staff-graded employees will be subject to the acceptance of the standardised terms and conditions. Therefore, please be advised that any new terms and conditions may differ from your current contract with Veolia if you are staff-graded.
Who is Veolia?
We are the UK leader in Environmental Solutions. We offer services and expertise in waste, water and energy management helping to build a more sustainable future. As a global organisation, our work focuses on delivering simple but innovative solutions to preserving natural resources, reducing pollution and protecting our environment.
We live in a world that needs to take care of its resources, and our mission is to 'Resource the World'. Improving communities and protecting the environment are right at the heart of our business.
It takes more than just words and ambition to achieve this, it takes the daily efforts of thousands of people across the UK to bring it to life. Together our employees make our communities better. They are the resourcers, behind the resources.
Veolia is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, gender or gender expression, disability, race or ethnicity, religion or belief, sexual orientation, or veteran status.