Portfolio Analyst (Supplier Bridge) Re-advertisement of vacancy 23855
Defra is the UK government department responsible for safeguarding our natural environment, supporting our world-leading food and farming industry, and sustaining a thriving rural economy. Our broad remit means we play a major role in people's day-to-day life, from the food we eat, and the air we breathe, to the water we drink.
Our Digital Data and Technology Services (DDTS) Function is currently undertaking a once in a generation Transformation, as the UK moves towards exiting the EU. We are currently recruiting for a Portfolio Manager Portfolio Analyst (Supplier Bridge Team).
The Portfolio Analyst sits within our Portfolio Office which is responsible for the management of a diverse and complex portfolio of programmes and projects that contribute to the delivery of departmental and/or business area objectives.The role is an integral contributor to the Portfolio Office’s responsibility for the oversight of a collection of programmes or projects that contribute to the delivery of departmental or business area objectives.
The Portfolio Analyst is responsible for leading and managing a small.team responsible for accurate and efficient processing of the commercial transactions between DDTS and its core suppliers on behalf of project managers. Critical activity of the team includes maintaining accurate records and providing reports/guidance/improvements as required to ensure effective and timely exchange of requests, responses and approvals to support effective and efficient project delivery.
As well as setting the direction and developing the associated standards, processes, guidance and tools, the role is also responsible for championing and supporting their implementation to help ensure DDTS delivers effectively.
The role will be flexible and.may include involvement in other work across the Portfolio Office should priorities and workload allow.
Bristol is the preferred locations for this role. Other locations may be considered, however some travel will be required.
•Line management of a small team to maintain skills, capabilities and knowledge to deliver the team’s work effectively.
• Ownership and escalation point of the current Commercial.Engagement and.Delivery with.Suppliers (CEDS) Project.Initiation.Request (PIR) process and.Request a Rough Order of Magnitude (ROM) process.
• To work with key stakeholders to deliver continuous improvement of the processes, tools, techniques associated with the team’s work to ensure efficient delivery of service.
• Maintains a Change Control policy to ensure changes are formally logged, reviewed and implemented with agreement from key stakeholders.
• Maintain and contribute to effective quality assurance activities within the team to ensure requests and responses are fit for purpose, meet stakeholder requirements and maintain DDTS quality of service.
• Ensures accurate and efficient maintenance of the CEDS PIR database, carrying out QA checks and correcting any problems. Working under guidance from the PO Reporting and Standards Manager, review, analyse and supply data for inclusion in reports for Governance Boards providing insight on key messages and issues to raise etc.
• Manages and maintains repository of CEDS processes, tools, templates and communicates updates to end-users through the appropriate channels.
• Manages risks and issues impacting on the Team’s work and escalates as appropriate to Governance Boards.
• Develop expertise and takes responsibility for simple changes to CEDS PIR database, following correct Change control policy.
•Resource management of the team to ensure any changes in workload are recognised and accounted for within the team resource
The ideal candidate will have demonstrable experience of:
• Working in a team environment
• Implementing and following structured processes, ensuring accuracy at each step
• Portfolio management methods and tools such as Project Online, Excel, SharePoint Online
• Document management (maintaining discipline for managing large volumes of records and datasets)
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Communicating and Influencing
- Changing and Improving
- Seeing the Big Picture
We only ask for evidence of these behaviours on your application form:
- Delivering at Pace
- Communicating and Influencing
We'll assess you against these technical skills during the selection process:
- Documentation Management
Equality Diversity and Inclusion:
We have many strong and pro-active staff Networks that cover a broad range of requirements including Mental Health and Disability. We also have a range of Special leave policies for hospital appointments and a commitment to putting reasonable adjustments in place for those who need them.
The department also places significant emphasis on talent programmes which help everyone to achieve their full potential.
The Civil Service as a whole is committed to providing a work environment free from discrimination, harassment, bullying and victimization. There is a range of support in place to help and support those that may be experiencing difficulties including the Bullying and Harassment network and Mediation services.
Your pension is a valuable part of your total reward package. Defra invests in providing a contribution to the cost of your pension (contribution rates vary between 20.0% and 24.5%, dependent upon salary). The contributions you make are deducted from your salary before tax is taken.
Generous Annual Leave and Bank Holiday Allowance:
Defra offers 25 days annual leave (rising, over 5 years, to 30 days) for full time new entrants to the Civil Service. Employees receive 8 public holidays a year, plus an additional day in May to mark the Queen’s Birthday.
We have a Staff Recognition Scheme, to reward exemplary work.
Learning and Development:
All new employees joining (and returning) to Defra will have an induction to the department, our work and policies. You will have access to a broad range of learning and development opportunities with world class providers.
Mentoring and Coaching:
Mentoring is an effective means of developing your career, boosting your confidence and empowering both the mentor and mentee. All our employees have the opportunity to voluntarily engage and work with a Mentor or a Coach.
Defra employees are entitled to 3 days special leave with pay, per year, for volunteering. We encourage our employees to take this up, as it can be a great way to share skills with worthy charitable causes, while developing new insights and stronger links with the civil society sector.
We fully support reservists and offer 15 days special leave with pay for training.
The government has introduced the Tax-Free Childcare (TFC) scheme. Working parents can open an online childcare account and for every £8 they pay in, the government adds £2, up to a maximum of £2000 a year for each child or £4000 for a disabled child. Parents can then use the funds to pay for registered childcare.
Bicycle Loan Schemes:
Defra offers interest-free loans towards the cost of a bike and Cycle to Work Scheme. Defra loans you a bike for your commute as a tax-free benefit. At the end of the loan period, you have the option to buy the bike, saving 30% of the original cost.
Season Ticket Loan:
We offer interest-free season ticket loans to all Defra employees with more than three months’ service, for purchasing train and bus season tickets, as well as station car parking
We offer a generous and supportive Sick Pay Policy, with Sick pay progressively increasing, by the length of service, beginning at one month’s sick pay in the first year of service.
Defra employees have access to a range of discounts at hundreds of top retailers via our employee discount scheme.
Give as You Earn:
Defra is registered with the Give as You Earn scheme, which enables you to make regular deductions directly from your salary, in support of a chosen charity. This is simple and tax efficient.
Defra is committed to providing a great place to work and is open to smarter ways of working that enable you to choose how, when and where you want to work in line with business needs. This includes the ability to work from home, work compressed hours and choose from a range of locations best suited to when and where you need to be. Our offices are equipped with a range of onsite facilities including fitness centres, staff canteens and much more. You can discuss where you will be based and the amount of travel you will need to undertake at the interview with the Vacancy Holder.
Employee Assistance Programme:
Is a free and confidential 24/7 telephone advice service available to all our staff.
Occupational Health Service:
Provides a range of support services, to optimise attendance, engagement and performance at work.
Sports and Social Association:
Promotes sports and social activities and organises our annual sports day and staff lottery.
Things you need to know
Successful candidates must pass a disclosure and barring security check.
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Experience and Technical skills.
Should a large number of applications be received, an initial sift may be conducted using the lead behaviour, Delivering at Pace. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
As part of the application process you will be asked to complete a CV. Further details around what this will entail are listed on the application form.
Sift is expected to commence on the 18th November with interviews expected to take place on the 9th December.
New entrants are expected to start on the minimum pay band.
A reserve list may be held for a period of 6 months from which further appointments can be made.
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via email@example.com as soon as possible before the closing date to discuss your needs.
- Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
If successful and transferring from another Government Department, a criminal record check maybe carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-Employment.Checks@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Any move to Defra will mean you will no longer be able to carry on claiming childcare vouchers.
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: firstname.lastname@example.org.
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Click here to visit Civil Service Commission
Feedback will only be provided if you attend an interview or assessment.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.
The Civil Service embraces diversity and promotes equality of opportunity. There is a guaranteed interview scheme (GIS) for candidates with disabilities who meet the minimum selection criteria.