Skip to main content

Private Secretary

Posted: 5 Oct 2020 Closes: 3 Nov 2020
York, United Kingdom £24,907 - £30,615 per annum (indicative)
Permanent & Full-time NHS_wmGe5vROqkrG

Private Secretary

Job Reference: 419-2656842-PS-FM

Employer: Department: Facilities Management Location: York Salary: £24,907 - £30,615 per annum (indicative)

Please note that contact with applicants will usually be by email, and so please check all of your mail folders regularly (unfortunately some providers filter our messages into junk mail folders).

Do you share our values? We're looking for applications from people who:
  • care about what they do;
  • respect and value others;
  • listen in order to improve; and
  • always do what they can to be helpful help make us a valued and trusted partner within our care system, that delivers safe effective care to our local population.

Contract: permanent

Hours: 37.5 hours/week

We are looking to appoint on a permanent basis, a highly experienced Private Secretary to work within York Teaching Facilities Management Company. Reporting directly to our recently appointed Managing Director, this is a high profile role and a fantastic opportunity for you to support the Managing Director and Chairman as we continue to embark on a period of significant transformational change.

About the role

The role of Private Secretary will be to manage the office of the Managing Director based in York. You will undertake in many cases confidential and detailed executive duties whilst supporting and overseeing the Managing Directors work schedule and business commitments, including external travel.

This is a high profile professional role, so naturally, we are looking for someone who can thrive on several challenges at once, and who also has the ability to excel well under pressure within a very people focussed and dynamic culture. You will need to be professional, discreet, enthusiastic, efficient and able to combine administrative flair with ability to prioritise competing deadlines. In addition, you will also have direct day-to-day interaction with internal and external stakeholders, so, communication skills and being able to work independently will feature heavily in this role.

As well as organising and assisting with the Managing Directors office and diverse workload, you will be responsible for co-ordinating and managing all email, written correspondence and telephone enquiries that in many cases require the production of complex and detailed written responses, one-off bespoke research reports and the development of business related papers for the Chairman and Managing Director.

There will also be an element of travel involved in this role, given that you will attend high profile business meetings to provide support to the Managing Director internally and externally.

In exchange you can expect a rewarding professional career where personal development is actively encouraged and supported. We offer exceptional company benefits within a very people focused business environment as well as a modern working environment with a strong emphasis on work life balance.


YTHFM is a Facilities & Property Management provision within the NHS in York and North Yorkshire, and sits in partnership with York Hospital Trust. We are part of the NHS, so our 1150+ employees receive NHS pay and pensions, as well as access to a number of other competitive staff benefits.

We provide an extensive range of property and facilities management services, including catering, domestic cleaning, security, portering, electrical, plumbing, building management services, medical engineering, construction development to name but a few.

We offer excellent training and development opportunities, including a wide variety of management and leadership courses and programs for all our colleagues.

As an evolving business we are working particularly hard to reflect diversity within the management team and at every level within the wider business, as such we strongly encourage and welcome applications from Women, Black Minority Ethnics (BME's) and other diverse groups in order to assist us in achieving our aspirations.

All shortlisted candidates for this role will be required to complete a detailed written assessment as part of the selection process.

For further details / informal visits contact:

Delroy Beverley - Managing Director

01904 725149

York Teaching Hospital Facilities Management LLP (YTHFM LLP) provides a full range of estates and facilities services to York Teaching Hospital NHS Foundation Trust, together with project management for capital investments. YTHFM LLP is a partnership between York Teaching Hospital NHS Foundation Trust and Northumbria Healthcare Facilities Management Limited.

New starters will be employed by YTHFM and not directly by the NHS, however, they will enjoy the same terms and conditions as NHS staff covered by Agenda for Change. YTHFM employees have access to the NEST pension scheme with employee and employer contributions broadly matching those within the NHS pension scheme.

It's not just the area that's a great draw, as well: as a member of our team, a minimum of 27 days annual leave (on top of Bank Holidays) rising to 33 days after 10 years' service and an award-winning package of staff benefits (see link on the right).

For further information about York Teaching Hospital Facilities Management type in your internet search bar.

Please note that some of our substantive vacancies may be available on a smaller number of hours than advertised. If you would be interested in applying on this basis, we would encourage you to contact the appointing manager to enquire further.

DBS Checks

All new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in 1 payment or over a six month period once you start employment. The charges are currently £27.20 for a standard check and £44.20 for an enhanced check. The level of check will be determined by the post you are applying for.

Please note that Volunteers, Bank only staff and Apprentices on the National Apprenticeship Minimum Wage will not be charged.

A bit more about us and the surrounding area:

North Yorkshire is a fantastic part of the country. It is home to two national parks, a beautiful coastline, and the city of York; a place which is consistently voted one of the best to live in the UK. It's a great place to be and, as the largest provider of healthcare locally, we're proud to serve 800,000 people.

What next? Explore the documents attached to the advert and be sure to read our 'Our guidance for applicants' before applying. Good luck with your application!

Armed Forces Friendly Employer - We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain's Reservists and Employers.

Tier 2 Certificate of Sponsorship

Applications from job seekers who require current Tier 2 sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post as the employing body is unlikely, in these circumstances, to satisfy the current Resident Labour Market Test which will be in place until the end of December 2020. UK Visas and Immigration requires employers to complete this test to show that no suitably qualified EEA or EU worker can fill the post. For further information please visit the

From 6 April 2017, Tier 2 skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Guidance can be found here

To stay safe in your job search we recommend that you visit SAFERjobs ( ), a non-profit, joint industry and law enforcement organisation working to combat job scams. Visit the for information on common scams and to get free, expert advice for a safer job search.

Share Job