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Secretary to Heads of Infrastructure and Sustainability

Posted: 26 Oct 2021 Closes: 25 Nov 2021
Smethwick, England, United Kingdom Competitive
Permanent & Full-time DPD_743999781792445

Area: West Midlands
Vacancy Type: Permanent - Full Time
Shift Pattern: 5 out of 7
Working Pattern: Days (Monday - Friday Only)
Company Description

DPD is one of the fastest growing express parcel delivery companies in the UK, with a turnover of £1.9 billion. As a multi award-winning company that has been voted the nation's favourite parcel carrier for eight years running, we have a very clear strategy to support our enviable position. We will deliver the best service, use the best technology, recruit and retain the best people in the industry and be the UK's most sustainable delivery company.

Job Description

Our Headsof our Infrastructure and Sustainability departmentis looking for a top class Secretary to join him here at the Nation's favourite parcel delivery company.This role will be based from our site in Smethwick (B66 1BY)

We are looking for an excellent performer who has a creative flair and the ability to produce great Presentations.

We'll also expect you to display all the qualities required to provide a wide ranging and confidential senior level support service, including:
  • Provide all secretarial and administrative support to the Heads of ourInfrastructure and Sustainability department, including diary management within Google calendar, opening and responding to emails/post, accommodation booking and other day-to-day communication

  • Act as first point of contact for general enquiries, escalations and where possible answer such queries

  • Provide expert secretarial and administrative service to the Heads of departments withinInfrastructure and Sustainability

  • To liaise with internal, external and international contacts with reference to projects, meetings and events.

  • Organise all venues and catering requirements for the Departmentsand any other business events as and when required

  • Responsible for producing professional memos, minutes, letters, recruitment, confidential communication & liaising with internal departments across the business.

  • Generating reports, proposals and presentations using Microsoft Office and Keynote

  • Maintain a high level of confidentiality regarding sensitive business information

  • Any other tasks as designated by the Heads of Department

Qualifications

About You

To be considered for this role you must have previous secretarial experience ideally gained within a dynamic fast paced organisation whilst operating with absolute integrity, confidentiality and discretion.

Working in an environment where working efficiently under pressure and at pace will be key to your success. Outstanding organisational and planning skills are essential in this role. In addition, we'll also expect you to have:
  • Have high level of PC/IT expertise, particularly in respect of Keynote or PowerPoint applications and the production of professional graphic presentations. Knowledeg of Google Workspace would be advantageous.

  • First rate communication skills

  • Excellent attention to detail

  • Ability to prioritise your workload

  • Working in a timely and professional manner

  • Demonstrate the core DPD DNA values of Passion, Respect, Honesty, Flexibility, Hard Work and Accountability.

Additional Information

We're growing at a rapid rate, which means you can look forward to a secure and rewarding future with great development opportunities in an increasingly successful and expanding company.

Remuneration

Your package will include an excellent basic salary. As well as this you have access to some other fantastic optional benefits such as Cycle2Work Scheme, Dining Cards, Holiday trading and discounts and savings on 1000's of retailers.

DPD is a Valuable 500 company and a Disability Confident Employer
If you would like help and advice about applying for this role please visit the Career Hive

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