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Senior Business Administrator (Operations Directorate)

Posted: 5 Feb 2020 Closes: 1 Mar 2020
Exeter, GB Salary DOE
Temporary met-office/20200205123811

Salary will start at £23,673with opportunities to progress within the role up to the maximum of £26,119.


Background:

The Met Office is an Executive Agency of the Department for Business, Energy & Industrial Strategy (BEIS) and is the UK’s internationally-renowned national meteorological service. We have been providing world-leading weather forecasts for more than 160 years and our public services and warnings are a part of everyday life for the people of Britain.

The Met Office's leading-edge capabilities assist the UK and the international community in meeting the twin challenges of forecasting the weather and understanding and planning for a changing climate. We deliver a wide range of services and expert advice to both public and private sector organisations.

We are currently looking for a self-motivated, flexible, team orientated individual for a Senior Business Administrator role that will support the work undertaken in our Operations directorate.

The purpose of the newly centralised Operations Business Services team is to provide the necessary analytical and administrative support to the Operations senior leadership teams covering Forecasting and Service Delivery, Observations, Met Office College, International Relations and Production Improvement to enable the smooth and efficient running of the directorate. This opportunity is to join the team as one of the Senior Business Administrators in the Operations Business Services Team and you will be responsible for providing high quality secretariat, administrative and logistical support to Operations senior managers and the wider directorate.

Work will be a combination of regular tasks such as organising complex travel, self-contained activities, such as providing logistical support to events and general administrative support. You are likely to have a set of lead responsibilities, which could be for part of the directorate and/or subject area, but you will also be expected to provide cover for other colleagues as part of a resilient and closely-knit team.   

This vacancy is for a one-year secondment working around 24 hours for week. There is a requirement to be in Exeter for 80% of the time.


Additional Supplementary Information:

To apply, please click on the ‘apply’ button below.

The post is 24 hours a week which can be split across the week. We encourage flexible working, but would prefer attendance in the Office on a Friday if possible

Key Dates: Closing date 01/03/2020 with interviews expected 11/03/2020. Please note that you will be notified if you are successful or unsuccessful. 

Should you be offered an interview, please be aware there may be a selection exercise which could include a presentation, written test or a scenario-based activity. If you require any reasonable adjustments during these exercises, please include this information in your application. 

Please note, when joining the Met Office all new employees will start on the salary band minimum.

Whilst this temporary post is for 12 months, there is the potential for it to develop into a permanent position.

This recruitment post is not offering UK Visa and Sponsorship and therefore requires all applicants to be eligible to work within the UK / EU without restriction. If you are a non–EU candidate, you will be required to provide and attach all relevant eligibility documentation to your application at the time of applying.

Please note that successful candidate/s will be required to satisfactorily undergo security clearance checks. This will generally require the candidate to have lived in the UK for at least three out of the last five years.

We recognise that Great Minds Don’t Think Alike. Consequently, the Met Office is committed to working towards being a more diverse and inclusive organisation and to valuing and utilising visible and invisible individual differences. This includes continually striving to create a positive and open environment in which to work, along with ensuring that there are no barriers implicit in our policies or procedures preventing people from performing to the best of their ability. We are a “Disability Confident” employer, Mindful Employer, and we hold an Athena Swan Bronze award for our work on gender equality. We are proud to have a variety of staff-led networks who constantly work with us to enable everyone to fulfil their full potential. We are taking measures throughout our Recruitment process to tackle unconscious bias, and we apply the Civil Service Code to ensure that everyone is recruited on merit, fairness and open competition.


Job Purpose:

To provide routine, often complex, administration support to staff within and outside the Operations directorate, to ensure effective service provision, management of information, activity monitoring and efficient use of resources.


Job Responsibilities:

  • Provision of defined secretariat support to senior management such as organising meetings, taking minutes and chasing actions.
  • Organisation of logistics of key events such as training conferences, workshops, summer schools and international events.
  • End to end management of complex travel, potentially for numerous attendees.
  • Make recommendations for, and lead on, improvements and changes to processes and procedures that support the activities above and the functioning of the Science or Operations directorates, either locally or through cross-office initiatives.
  • Updating, coordination and issuing of directorate and group level communications, such as responding to correspondence, maintaining and developing internal communication channels and compiling reports.
  • Management and implementation of specific administration support such as managing contracts, monitoring progress within projects, and co-ordinating and providing management information reports on directorate performance.


Essential Qualifications, Skills & Abilities:

  1. Highly organised with experience of managing a range of administrative tasks including complex events and travel, often to short and competing deadlines.
  2. Good written and oral communication skills, including a proven track record of effective communication with senior management.
  3. Experience of working as part of a successful team.
  4. Ability to monitor and act on information and data from multiple sources
  5. Experience and enthusiasm in the use of, and championing the use of, new administration tools (for example, Microsoft Suite, Office 365)


Desirable Qualifications, Skills & Abilities:

1. Qualified Level 3 NVQ award in Business and Administration (or equivalent)

Met Office

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