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Senior Business Administrator

Posted: 16 May 2019 Closes: 29 May 2019
Exeter, GB Plus competitive benefits
Fixed term & Part time met-office/20190516153924

The Met Office's leading-edge capabilities assist the UK and the international community in meeting the twin challenges of forecasting the weather and understanding and planning for a changing climate. We deliver a wide range of services and expert advice to both public and private sector organisations.

We are currently looking for a self-motivated, flexible, team orientated individual for a Senior Business Administrator role that will support the work undertaken in our Operations directorate.


Background

The Met Office is an Executive Agency of the Department for Business, Energy & Industrial Strategy (BEIS) and is the UK’s internationally-renowned national meteorological service. We have been providing world-leading weather forecasts for more than 160 years and our public services and warnings are a part of everyday life for the people of Britain.

The Met Office's leading-edge capabilities assist the UK and the international community in meeting the twin challenges of forecasting the weather and understanding and planning for a changing climate. We deliver a wide range of services and expert advice to both public and private sector organisations.

We are currently looking for a self-motivated, flexible, team orientated individual for a Senior Business Administrator role that will support the work undertaken in our Operations directorate.

The purpose of the newly centralised Operations Business Services team is to provide the necessary analytical and administrative support to the Operations senior leadership teams covering Forecasting and Service Delivery, Observations, Met Office College, International Relations and Production Improvement to enable the smooth and efficient running of the directorate. This opportunity is to join the team as one of the Senior Business Administrators in the Operations Business Services Team and you will be responsible for providing high quality secretariat, administrative and logistical support to Operations senior managers and the wider directorate.

Work will be a combination of regular tasks such as organising complex travel, self-contained activities, such as providing logistical support to events and general administrative support. You are likely to have a set of lead responsibilities, which could be for part of the directorate and/or subject area, but you will also be expected to provide cover for other colleagues as part of a resilient and closely-knit team.   

This vacancy is for a two-year secondment working around 24 hours for week. There is a requirement to be in Exeter for 80% of the time.

Job Purpose

To provide routine, often complex, administration support to staff within and outside the Operations directorate, to ensure effective service provision, management of information, activity monitoring and efficient use of resources.

Job Responsibilities

  • Provision of defined secretariat support to senior management such as organising meetings, taking minutes and chasing actions.
  • Organisation of logistics of key events such as training conferences, workshops, summer schools and international events.
  • End to end management of complex travel, potentially for numerous attendees.
  • Make recommendations for, and lead on, improvements and changes to processes and procedures that support the activities above and the functioning of the Science or Operations directorates, either locally or through cross-office initiatives.
  • Updating, coordination and issuing of directorate and group level communications, such as responding to correspondence, maintaining and developing internal communication channels and compiling reports.
  • Management and implementation of specific administration support such as managing contracts, monitoring progress within projects, and co-ordinating and providing management information reports on directorate performance.

Essential Qualifications, Skills & Abilities

  1. Highly organised with experience of managing a range of administrative tasks including complex events and travel, often to short and competing deadlines.
  2. Good written and oral communication skills, including a proven track record of effective communication with senior management.
  3. Experience of working as part of a successful team.
  4. Ability to monitor and act on information and data from multiple sources
  5. Experience and enthusiasm in the use of, and championing the use of, new administration tools (for example, Microsoft Suite, Office 365)

Desirable Qualifications, Skills & Abilities

1. Qualified Level 3 NVQ award in Business and Administration (or equivalent)

Additional Supplementary Information

Personal development is taken seriously at the Met Office and you will be able to benefit from our Communities of Practice and wide range of internal training courses. Benefits include generous leave allowance and salary sacrifice schemes for childcare and more. There are numerous clubs and activities, and an on-site gym.

To apply, please click on the ‘apply’ button below.

Closing date 29/05/2019 with interviews 13/06/2019 Please note that you will be notified if you are successful or unsuccessful.

Should you be offered an interview, please be aware there may be a selection exercise which could include a presentation, written test or a scenario-based activity. If you require any reasonable adjustments during these exercises, please include this information in your application.

For operational reasons this post will be based in Exeter. Flexible and home working is not an option for this roles due to the nature of the support required for Exeter-based staff, though occasional ad-hoc remote working is possible.

The Met Office is an equal opportunities employer with an Athena Swan Bronze award for our work on gender equality and an LGBTi network.

This recruitment post is not offering UK Visa and Sponsorship and therefore requires all applicants to be eligible to work within the UK / EU without restriction. If you are a non–EU candidate you will be required to provide and attach all relevant eligibility documentation to your application at the time of applying. 

Due to the nature of the role, this post requires you to gain full security clearance Therefore, in order obtain full clearance you will need to have lived in the UK for 3 years out of the last 5 years

Whilst this secondment for 2 years, there is the potential for it to develop into a permanent position.

Please note, when joining the Met Office all new employees will start on the salary band minimum.

Met Office

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