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Subject Matter Analyst

Posted: 26 Mar 2020 Closes: 25 Apr 2020
Birmingham Competitive
Permanent & Full-time GWG_2000000Q

About Gowling WLG

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence - we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse - and with clients often working to a 24/7 rhythm - having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team - while maintaining that all important work-life balance.

Main purpose of the role:

To support Business Partners and Senior SMAs by

§ Staffing the 1st line service desk

§ Providing, as necessary, deskside, desktop and floor support

§ Responding to other operational requests (including office moves) as requested by the Senior SMA

§ Liaising with the Senior SMA

§ Learning to provide in depth operating knowledge in at least one of the Gowling WLG core technology platform areas

§ Collaborating with colleagues in Business Solutions and Change under the direction of an SMA or Senior SMA

Gowling WLG's core technology platform areas cover:

§ Desktop Applications

§ Document Production

§ Education and Change

§ Information Security

§ Infrastructure

§ Practice Management Systems (PMS)

§ Unified Communications

§ Web

§ Workflow

Direct reports: None

Indirect reports: None


Budgetary / financial responsibility:

To be agreed with the Head of Function and in accordance to the budgetary and financial authority limits of the firm

Main Duties and Responsibilities:

To staff the 1st line service desk(s) (and perform 2nd line duties as appropriate) to provide service users with an initial point of contact to understand and either resolve their issue or route it swiftly and correctly to a colleague for resolution

§ Providing 1st line support including call logging & documenting / core desktop support / remote takeover and escalating issues to the Senior SMA as necessary

o keeping users informed about their Incident status at agreed intervals

§ Using technical knowledge to provide 2nd line support under the direction of an SMA or Senior SMA including:

o deskside support - hardware / core desktop / mobile

o floor support - AV including client set-ups

o desktop equipment - PCRP / re-imaging and builds

o floor support -MFD (print, copy, scan)

§ Resolving/routing other customer service requests with support from an SMA or Senior SMA

§ Participating in 8am to 8pm service provision shifts

§ Ensuring proactive monitoring and reporting of recurring issues to the Senior SMA for problem management

To participate in other operational requests of Service Delivery, under the guidance of an SMA or Senior SMA

§ Planning and implementing the IT change requirements relating to department or office moves or setting up new offices

Setting up new starters - providing equipment and education

§ Working with Learning and Development to provide education and training packages

§ Working in partnership with all BIS teams to ensure knowledge is captured and shared holistically throughout BIS, via the Knowledge Management system

§ Consulting with the Senior SMA and Information Security Officer to ensure that any proposed software developments or changes do not compromise the security of the firm's data

To support with Service Change and Management leads as directed by the Senior SMA as necessary (e.g. for problem resolution, patch updates and system monitoring)

To learn to provide operating knowledge to support existing IT applications/equipment/services by having at least one specialism related to a Gowling WLG core technology platform areas

§ Providing a practical level of knowledge and technical expertise

§ Understanding potential pitfalls relating to systems in use and how to avoid them

§ Working with suppliers under the direction of an SMA or Senior SMA

§ Participating in knowledge gaining and sharing amongst EAs, Digital Innovators, SMEs, Developers, Solutions Architects and SMAs by utilising corporate membership of industry bodies and knowledge providers (e.g. Gartner)

§ Participating in, contributing to and networking within a BIS 'Community of Interest' relating to the relevant core technology platform area

§ Educating peers on current technology trends

To collaborate with colleagues in Business Solutions and Change

§ Providing specific operating knowledge to support delivery projects

To support the SMAs, Senior SMAs, Business Partners and Head of Service Delivery by:

§ Performing any other reasonable operating tasks as requested (including requests from other senior BIS leaders)

§ Responding to service incidents/BAU (RUN tasks) as required by Business Partner - this should always be the highest priority for all BIS staff

Key Skills and Experience:

§ Ideally an IT/Information Systems qualified graduate and/or experience of working with a range of technologies (including Microsoft) within business/operating areas of the legal profession or other professional services

§ One or more years of IT and Business User experience, with sensitivity and commitment to business problem solving plus demonstrable experience of:

o working within 1st & 2nd line service desks and/or floor based support teams

o using technical knowledge to resolve issues

o understanding service management principles, and looking to become ITIL qualified

o willing to gain expertise in operating with one or more of Gowling WLG's core technology platform areas and willing to gain an excellent understanding of all BIS core IT systems

o willing to gain knowledge through working with colleagues

o continuously improving self

§ Working to gain knowledge and understanding of business needs, with the ability to establish and customer trust and confidence

§ Demonstrated experience and ability in successfully utilizing "soft skills" or "people skills"

o evidence of strong interpersonal skills

o excellent client facing skills to liaise with clients at all levels

o good written and verbal communication skills, with the ability to effectively communicate technical concepts to non-technical people at all levels

§ Experience of working within a matrix organisation

§ Evidence demonstrating ability to work efficiently and effectively under pressure including expertise in prioritising competing workloads

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

Standard hours of work are 9.30 am to 5.30 pm Monday to Friday with 1 hour for lunch (35 hours per week).

Gowling WLG

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