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Systems and Reporting Officer

Posted: 7 Jun 2021 Closes: 7 Jul 2021
Birmingham Competitive
Permanent & Full-time HS2_21000562

Grade: 14

About the role:

The Systems & Reporting Officer will report to the Senior Systems & Reporting Manager. The Systems & Reporting Officer will play a key role in the day to day support of the end-to-end procurement systems landscape, encompassing procurement planning, advertising, sourcing, procurement, contract management, performance management and reporting. The role will also focus on providing support to the various Procurement teams to enable the effective delivery of multimillion-pound contracts in compliance with the Utilities Contracts Regulations.

The main accountabilities are to:
  • Provide ongoing operational systems support, guidance, training and subject matter expertise at key stages of the procurement process to teams within Procurement and across the commercial functions within the business
  • Administer the systems (software as a service) used to provide the eSourcing and evaluation requirements to the Procurement & Commercial function.
  • Actively partner with procurement project teams to provide an end to end evaluation configuration service to the Procurement & Commercial function, to enable the effective and controlled management of probity during multi-million-pound tender evaluations.
  • Support Procurement and Commercial users of our Oracle ERP system through individual support as well as developing to training materials
  • Interface with Procurement governance, compliance and assurance teams, Procurement, IT and systems-related personnel across HS2, Department of Transport and the supply market
  • Interface with systems providers to provide escalation for user assistance, enhancements and queries to be addressed.
  • Work with other members of your team to build on your experience and abilities to ensure continuous support is maintained
  • Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.


Qualifications:

About You:

• Experience of procurement processes and systems, including in knowledge of e-sourcing and evaluation tools, their configuration

• Experience of administration of procure to pay systems, e-sourcing systems and evaluation tools.

• Experience of working within a regulated working environment such as a procurement, finance or commercial division

• Experience of supporting users with systems and providing a customer facing service

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. Please attach an updated word version of your CV for each new application and include evidence directly related to the criteria in the job advert.

About Us:

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.
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