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Team Coordinator

Posted: 29 Jun 2020 Closes: 6 Jul 2020
Birmingham Competitive
Permanent & Full-time HS2_20000431

Grade: 11

The purpose of the Team Administrator is to provide administrative and secretarial support to senior leadership team members and their teams, including shared diary management support, managing travel within policy and budget, coordinating small projects to ensure the collective team is high functioning.

About the role:

Accountabilities
• Perform a variety of administrative and/or support tasks to a high standard and within budget and timescales to support team activities and projects.
• Produce, update and provide best practice support on Microsoft documents, databases and other department systems to your local team, the wider HS2 workforce and other stakeholders.
• Book travel for SLT and other team members as required.
• File documents and keep the documentations system updated and maintained.
• Undertake general day-to-day duties, including specialist related tasks, maintenance of documentation, managing mini projects through to completion.
• Collate information and reports for the team to support its activities.
• Work with other members of team to build on your experience and abilities to ensure continuous support is maintained for the team and broader function.
• Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.

Qualifications:

About You:

Skills:

• Experience of strong communication skills, including face to face, telephone, email and written with senior level stakeholders and internal staff.
• Experience of working with multiple stakeholders in a large office/corporate environment.
• Significant administrative or technical support track record gained within a PA / Team Administrative support environment.
• Ability to multi-task and organisation skills which should include diary management, travel booking, meetings and team administrative support
• Ability to communicate with a range of stakeholders, including face to face, telephone, email and written with senior level stakeholders and internal staff.
• Proven working knowledge of Office based software, including Word, Excel, PowerPoint, Outlook.

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. Please attach an updated word version of your CV for each new application and include evidence directly related to the criteria in the job advert.

About Us:
High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

High Speed 2

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