Team Organiser

About Network Rail

Key Vacancy Information:

Job Title: Team Organiser

Role Type: Full Time, Permanent

Location: Derby, East Midlands Control Centre (Please note, this role is also being advertised to be based at York or London)

Closing date: 4th December 2023

Salary: Circa 22,000 per annum (plus an Inner London Allowance of 3,270 per annum)

Annual Leave: 28 days + bank holidays

Hours: 35 per week

*Employees will be entitled to a 75% discount off leisure travel from December 2022, this includes all Advance, off peak and super off peak tickets*

About Network Rail:

Network Rail has played a key role in keeping the country moving during the coronavirus pandemic and we will play an equally important part in rebuilding from it.

We get people where they need to be, whether they are commuting to work, visiting friends or family, or going for a night out.

We make millions of lives better every day and have a vital job in driving the economy and prosperity of the nation!

https://www.youtube.com/watch?v=nLZ7OYSoQVU

Over the coming years we will be building and improving crucial rail links between the countrys biggest cities, making our services faster, more comfortable and more reliable for the people who rely on us.

Were also changing our organisation to put the passenger at the heart of everything we do, to make our people even prouder to work for us and to be recognised as a true leader in our industry.

In joining Network Rail, youre not only joining an organisation with a vital role to play for the country, but also a team of more than 40,000 people, and a business dedicated to being one of Britains best employers.

Brief Description

To support a senior executive or a complex team and provide an efficient and effective general administrative and secretarial support service. Provide technical input interface with maintaining relevant records.

About the role (External)

Key Accountabilities

1. Undertake general office administration duties including control of all mail, co-ordinating diaries, processing and maintaining personnel records including vulnerable assets such as mobile telephones; make necessary returns. Arrange travel, hotels and vehicles, and order and control Personal Protective Equipment (PPE) for the team.

2. Organise meetings and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting.

3. Provide a consistent telephone presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required.

4. Maintain an efficient filing system paying particular attention to records of standing meetings, statutory records and authorisations.

5. Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by ordering stationery and other office consumables as required.

6. Report team problems e.g. IT and office facilities and monitor response.

7. Undertake administrative tasks as directed including technical literature searches for the team.

8. Undertake the role in a way that is consistent with, and reinforces, Network Rails values.

9. Create and share regular internal organisational newsletters, briefing notes and ad hoc updates

Essential

Ability to multitask

Experience in appropriate IT packages

Good time manager

Strong organisation skills

Good communication skills (verbal and written) including excellent telephone manner

Experience of working with a team.

Desirable

Sound railway background and knowledge of railway geography

Recognised qualification in keyboard associated skills and office management techniques

Knowledge and experience of records management