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Information Rights Officer - INTERNAL APPLICANTS ONLY

Historic England
Swindon, gb
Closing date
13 Dec 2023

Job Details


We are the public body that looks after England's historic environment. We champion historic places, helping people understand, value and care for them.

As part of the Information and Records team the postholder will work across both Historic England (HE) and English Heritage (EH) to take responsibility for a portfolio of information rights case work ensuring good quality responses are issued in time to meet statutory deadlines. To interpret and provide expertise and direction on the practical application of complex Information Rights legislation. To contribute to the objectives and projects of the Information and Records team and the Information Management and Technology department as required.

What you will be doing
  • Manage assigned incoming requests for information that fall within the FOI and EIR acts and regulations, prioritising workload as necessary to ensure that responses meet statutory deadlines.
  • Consult with staff at all levels of the organisation including negotiating and persuading effectively where necessary to ensure all relevant information is received and that requests are given necessary priority by others to enable responses to be made within deadline. Build effective working relationships with key staff in different teams across HE and EH in order to secure supportive and cooperative working when coordinating responses to requests.
  • Analyse response documentation received in relation to requests to establish which, if any, relevant exceptions or exemptions are applicable under the relevant legislation taking the public interest test into account where necessary. Use judgement and knowledge of HE and EH context to decide effectively what information should be redacted in accordance with the legislation. Undertake the required redactions within a timely manner.
  • Contact requestors when necessary to obtain clarification on requests and to provide advice and assistance as required by legislation. Draft responses to requests for information setting out clearly any applicable exemptions or exceptions and how they have been applied in line with relevant legislation.
  • Provide advice to staff on Freedom of Information, and Environmental Information issues and associated processes, including providing direction on complex issues such as the application of exemptions or exceptions and the public interest and the consideration of third-party interests.
  • Work effectively with colleagues in the Information Rights team including supervision of tasks and providing direction, advice and clear instruction to the Information Rights Administrator and other support staff as relevant.
  • Work effectively with the in-house Legal team making submissions for legal advice where necessary and assisting with the internal appeals process.
  • Liaise with the Information Commissioners Office on any assigned cases referred to them for a decision, ensuring that the Senior Information Rights Officer is kept abreast of any potential issues.
  • Assist on the development and implementation of training sessions for staff across HE and EH on information rights issues and to contribute to the development of relevant information management guidance and manuals.
  • Contribute to the development, implementation and promotion of information management policies, standards and procedures.
  • Update the content of the relevant internet pages, including the online disclosure log and the HE and EH Publication Schemes.
  • Assist with the collation of monitoring data and reporting for senior management on information rights issues.
  • Keep up-to-date with developments in legislation and procedures relating to information rights generally.
  • To provide cover for the Senior Information Rights Officer as required.
This is an outline description of the duties and responsibilities involved in the job. It is not exhaustive and may be revised from time-to-time.

What we are looking for

Training, experience & qualifications
  • Experience of managing casework and working to deadlines
  • Knowledge of Freedom of Information Act and Environmental Information Regulations
Knowledge & skills
  • Ability to plan, organise and prioritise workloads to meet tight deadlines
  • Methodical and accurate approach to work
  • Ability to work under pressure remaining focussed when faced with difficult problems and decisions
  • Good knowledge of Microsoft Office packages
  • Knowledge of the role and aims of Historic England and English Heritage
  • Good oral and written communication skills with the ability to present information in a way that is relevant to the needs of the audience
  • Ability to develop and maintain productive working relationships with colleagues across the organisation
  • Ability to negotiate effectively with staff at all levels of seniority including ability to act assertively when required
  • Ability to work within a team and to provide effective support to colleagues
  • Flexible and adaptive style
To apply for this role, please send an email of no more than 700 words stating why you feel you are right for this role to and

Historic England is committed to providing equality of opportunity. If you have a disability, we would be happy to discussreasonable adjustments to the job with you.

Job sharing, part-time working, compressed hours working and different working locations, including hybrid working. We are an equal opportunity employer which values diversity and inclusion. If you have a disability or neurodiversity, we would be happy to discuss reasonable adjustments to the job with you. Having just won the Gold Award from MIND, we also recognise the importance of a healthy work-life balance.

We are an inclusive employer and believe that flexible working options are for everyone. We want to make sure our working arrangements don't prevent anyone from joining us because of their personal circumstances. We also want to provide you with the best balance in your home and work life that we can.

Why work for Historic England?

We offer a wide benefits package including a competitive pension scheme starting at 26% contributions, a generous 28 days holiday, corporate discounts, free entry into English Heritage sites across the country and development opportunities to ensure you achieve your goals.

We are driven to promoting equality of opportunity for everyone. Diversity helps us to perform better and attract more people to aid our work. We welcome and encourage job applications from people of all backgrounds.

We particularly encourage applications from Black, Asian and Minority Ethnic candidates and candidates with disabilities as they are underrepresented within Historic England at this level.

Historic England want all of our candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self.

You can contact us by email at if you have any recruitment queries.

Please follow the link for a full copy of the Job Description -


We’re passionate about what we do. Every day we create solutions, and deliver services and outcomes that make a real difference to England’s historic environment.

Equality and Diversity

We are an equal opportunities employer and actively promote the benefits of a diverse workforce. Here you can find out more about our policy on equality and diversity.

Valuing diversity

We aim to increase the number and diversity of people who actively engage with, and support, the historic environment and continually look for new ways to promote the past in a way that is inclusive to all and that celebrates the cultural diversity of England’s heritage.

These values run through everything that we do. We value diversity amongst our staff and expect everyone to be treated with equal dignity and respect. We also understand that you have a life beyond work: we have family-friendly policies and promote flexible working to ensure that you can balance your work and home life.

We are working hard to improve diversity in our workforce and have a diversity action plan that highlights our main priorities. If you have any questions or suggestions please email the HR team.

Disability Confident Committed

We are committed to the “Disability Confident” standards and are proud to use the Disability Confident badge to demonstrate our commitment to ensuring that disabled people and those with long term health conditions have the opportunities to fulfill their potential and realise their aspirations with us.

In terms of recruitment, this means that we will interview all disabled applicants who meet the minimum criteria for a job vacancy and consider them on their abilities. We are also happy to discuss reasonable adjustments to make sure that people are not disadvantaged when applying for and doing their jobs.

We are determined to make sure that:

  • Our workforce reflects the diverse society that it serves
  • No job applicant or employee receives less favourable treatment by reason of age, disability, gender re-assignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, or pregnancy and maternity
  • No job applicant or employee is disadvantaged by conditions or requirements, which cannot be justified by the requirements of the job.

We are an equal opportunities employer.

Employee Benefits

We recognise that your salary is only a part of your employment package.

We’ve developed a broad range of benefits that you could be entitled to when you join us. These include direct and indirect financial benefits, a range of leave options and tailored development opportunities. Other benefits include discounts with a number of retailers and products, as well as free entry into all English Heritage sites. We regularly review the benefits we offer, so those listed here are subject to change.

Please click on the elements below for details of what you could be entitled to:


Pension schemes

Your pension is a very valuable part of your package. At Historic England you’ll have access to a competitive pension.

Life assurance

Pension scheme membership includes a Death in Service benefit. The payment is based on either two or three times your pensionable pay, depending on the pension scheme you participate in.

Childcare vouchers

We are keen to help employees who are working parents. We offer a childcare voucher scheme so parents can buy childcare out of their gross salary. If you use the scheme you’ll save on your tax and national insurance contributions.

Commuting loan

We help towards the cost of travel to work in the form of interest free loans to our employees. Commuting loans are available for trains and coach season tickets, car parking or for buying a bicycle.

Payroll Giving

We make it easy for all employees to make regular donations to charities. Our tax efficient and convenient Payroll Giving service deducts through your monthly pay so you make a net saving.

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Annual leave

You’ll have 28 days’ holiday (pro rata) when you start work with us, in addition to bank holidays. This will increase to 30 days after two years’ service. It increases again to 33 days after five years’ service.

Annual holiday purchase scheme

You can request to buy up to ten days additional annual leave each year (on a pro rata basis where applicable). If approved, the cost of buying the additional leave is then deducted from your pay.

Enhanced maternity/adoption pay

We offer a generous maternity/adoption package. You could take up to 28 weeks leave at full pay and 11 weeks on statutory maternity/adoption pay (subject to your length of service and National Insurance contributions).

Enhanced paternity pay

If you’re a new parent, you can take up to 10 days’ paid paternity leave if your partner has recently given birth or adopted a child (subject to length of service).

Parental leave

If you have a child under 18 or a child who is disabled, unpaid parental leave of up to four weeks is available each year. This is subject to length of service and any previous parental leave taken with other employers.

Special leave

We will provide you with special leave arrangements if you are faced with a personal crisis or an emergency involving a dependant. We can also grant special leave for activities such as public duties or service with the Reserve Forces.

Enhanced sick pay

We also have generous sick pay arrangements.

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