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HR Systems Specialist

London, United Kingdom
Closing date
1 May 2024

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Human Resources
Contract Type
Full Time

Job Details

UNIQLO is a leading brand of the Fast Retailing Group, one of the largest apparel retailers in the world. We respect the individuality and lifestyle of all customers and take pride in creating high quality, long-lasting, innovative clothing at an affordable price.

We are currently recruiting for an HR Systems Specialist EU to sit within the UK HR team. This is a full time 12 month maternity cover contract and will be based in our newly redesigned Central London office working 3 days a week with 2 days a week working from home. You will be reporting into the HRIS Manager.

As the HR Systems Specialist you will be managing the administration of HCM system, ensuring it is up-to-date and supporting the business with the necessary data and operational support.

Key Responsibilities
  • Preparing operational manuals for HR system operations and support country HR managers, payroll and recruitment teams with Workday operation-related questions, if necessary escalate and follow up with the global support team.
  • Preparing reports for several EU departments (HR, FRMIC, Finance, Store ops support etc.) using available Workday or payroll system data
  • Maintaining day to day Workday HCM operations for UNIQLO EU headquarters organisations.
  • Liaise between Global HRIS team and each UNIQLO EU country DRI to ensure submissions for data audit are collated
  • Supporting submissions with spot checks, flagging any issues to the relevant members.
  • Ensuring post audit reports are shared with each EU department and follows ups of any issues are completed.
  • Preparation quarterly annual leave reports, collecting information from each EU country and sharing reports with the Finance team
  • Be involved Workday and other HR System improvement projects and support testing and integration phases of the projects

What we are looking for:
  • Background and experience in HCM system (preferably Workday) administration of core functionalities.
  • advanced skills in Office tools, (Excel), Google docs, Microsoft Power BI, and Power Automation skills to visualise data for the needs of the stakeholders within the business (preferred but not mandatory)
  • Good communication skills to be able to work with EU teams and global teams from diverse backgrounds
  • you are resilient and can handle a fast-paced, constantly evolving. multi-cultural environment
  • Ability to follow up on several parallel issues with dynamic priorities
  • Love to solve problems with an interest in using technology as a tool
  • Detail oriented, organised way of creating and self-checking the work created

What we can offer you:
  • 26 days holiday + 8 bank holidays
  • Staff Discount
  • Global Profit Share Scheme
  • Employee Assistance Programme
  • Private Medical Care
  • Private Pension Scheme
  • Travel to work loan scheme
  • Seasonal Sample Sales
  • Volunteer Day - twice a year
  • Great Location - Close to transport links, underground Piccadilly and Oxford Street stations. Close by to shops restaurants/bars/cinema and gyms

Please ensure you upload a CV.

UNIQLO is an inclusive employer and we welcome applications from all profiles, regardless of age, race, gender, sexual orientation, disabilities or background.

We take data protection very seriously and understand the importance of protecting your privacy and Personal Information. For the recruitment process, you can find the applicable privacy policy on our site:





To meet the expectations of LifeWear from a very large and diverse population of global customers, UNIQLO places great emphasis on creativity. That’s why UNIQLO has developed a team of personalities and talent from all around the world.

Fast Retailing’s Chairman, President and CEO, Tadashi Yanai, says, "Fast Retailing embraces diversity as one of its most valued principles. Our general philosophy is that the clothes we make should serve to enrich every person’s life, and in the case of UNIQLO LifeWear, it is apparel that is MADE FOR ALL—for everyone around the world. Accordingly, our products must be created by a diverse group of people and based on a rich mix of human insights.

We believe a culture of inclusiveness can engender great respect for each other’s values. This empowers us to learn from each other and to continue innovating and transforming our business for customers."


UNIQLO began actively hiring people with disabilities back in 2001. In 2019, the employment rate in several countries of people with disabilities significantly exceeded the statutory employment target (e.g. Japan, Italy…). UNIQLO in Europe and in the UK wants to continue and accelerate its promotion of diversity and inclusion for disabled employees and customers.

“Whilst we know we have a lot to learn, we are determined to offer not only jobs but a career to talented members who carry a disability” says Maria Samoto Le Dous, Head of sustainability in Europe.

Therefore, UNIQLO welcomes applications from disabled candidates who meet the criteria for the roles they offer both in stores as sales partners, visual merchandisers and more, as well as in all of their office functions across Europe and the UK.


Morikawa San

Morikawa San, CEO of UNIQLO Europe and Group Executive Vice President, is a leading member of the Fast Retailing Global Diversity team. His aim is to grow a diverse team “where people who have completely different ideas, experience, backgrounds, and skills can learn from and respect each other.”


Tadamasa’s story


UNIQLO offered me a great opportunity to work while I was attending a school for persons with vision loss. It started with an internship program where I assisted with backroom operations in a store. It was really exciting.

Every single day was a joy. I was happily handling the amazingly colorful and fashionable items for customers. Whenever I completed a task, I was looking forward to the next one, thinking “what color fabric will I be handling next?” It was such a wonderful experience.

When I left the school, I decided to join UNIQLO. Now, I am working at the Ginza Store in the heart of Tokyo. The store is always lively and busy, with customers visiting from around the world. It is one of the very few UNIQLO global flagship stores in the world.

I am partially sighted and cannot see as clearly as other people. But I can feel, see and appreciate the richness of UNIQLO items very well. That’s why I can say with confidence that UNIQLO LifeWear offers amazing comfort and pleasure and can enrich lives. The colors are genuinely wonderful. They inspire and energize you with a strong feeling of happiness.

Global flagship stores are significant because they play a big role internationally. Customers from all over the world visit us to see the store as well as shop. We hope to make them happy by delivering the best shopping experience. We do that by offering the charm and appeal of UNIQLO. I am so proud and happy to work here. I feel the great responsibility involved.

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