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Operations Director - Deputy Group Company Secretary (M5)

London, United Kingdom
Closing date
24 Apr 2024

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Job Details

Position status: This opportunity is for a secured role that is due to commence in April subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:
  • Safety first - Going home safe and well
  • Client focus - Deliver on our promise
  • Integrity - Always do the right thing
  • Create opportunity - for our people to excel
We are looking to recruit to a newly created role a Deputy Group Company Secretary who will be responsible for the overall management, coordination and administration of the global secretariat activities at subsidiary level ensuring the Mace governance framework is consistently applied and embedded across the Mace Group and is in line with the UK Corporate Governance Code.

Works closely with the Group Company Secretary, oversees and supports the implementation of the governance framework and is accountable for team leadership and portfolio KPIs and OKDs (objectives and key deliverables).

You'll be responsible for:
  • Oversees the corporate secretarial compliance of all companies and branches within the Group.
  • Holds full accountability for the line management of the Company secretariat team - setting priorities, coordinating the overall work programme, providing direction and support, carrying out appraisals, salary reviews etc.
  • Owns the management of the global corporate meetings calendar.
  • Leads providing support to key subsidiaries and statutory boards including maintaining a forward programme of agenda items to ensure compliance with statutory and regulatory best practice.
  • Oversees the preparation and distribution of board packs with support from the team, minute taking and issue of minutes and actions to the boards.
  • Responsible for coordinating with the Finance team on the application of recapitalisations and capital reductions, dividends, intercompany loans, treasury matters etc.
  • Holds responsibility for providing oversight to ensure maintenance of all statutory records for Group and subsidiary companies using company secretarial software.
  • Responsible for supporting statutory directors and management teams on corporate responsibilities including induction, training, delegation of authority, conflicts of interest etc.
  • Providing support where required to the business on bid proposals and issuing powers of attorney.
  • Drives monitoring developments in corporate governance and regulatory changes, best practices and recommend changes to the Group company secretary.
  • Provides support to the Group company secretary, providing corporate updates as required, best practice, and to ensure consistent corporate governance to be applied across the group.
  • Maintains, cultivates and establishes a strong collaborative network, developing partnerships with key senior internal and external stakeholders.
  • Inputs into strategic development for area/portfolio and executes strategy for designated company secretarial portfolio.
  • Manages, influences and negotiates with key senior stakeholders (up to c-suite) on matters of strategic importance.
  • Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.
You'll need to have:
  • A relevant degree qualification.
  • Chartered secretary (ACIS or FCIS) or equivalent level of professional qualification and experience.
    Substantial governance experience at board and sub-board levels.
  • Strong understanding of the companies Act 2006 and supporting legislation.
  • Good working knowledge of the UK corporate governance code and a broad awareness of equivalent legislation in other key jurisdictions.
  • Proven years of experience at a senior level within the company secretarial department of large-sized global organisation.
  • Experienced in annual reporting: S172 and governance report.
  • A knowledge of ESG reporting requirements.
  • Strong technical knowledge and ability to interpret, communicate and apply corporate law and governance .
  • Ability to use IT systems including Microsoft Word and Excel and global entity management software such as Blueprint or GEMS.
  • Ability to manage, influence and negotiate with key senior stakeholders.

    Drives the strategic implementation of developing processes, managing and delivering change.
You'll also have:
  • Experienced in developing and implementing a corporate governance framework.
  • Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval).

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the 'Refer a friend' feature found within the relevant job.


If you can bring a different perspective to help us shape the cities of tomorrow, take a look at the opportunities we have to join us.

Fortune favours the brave - and so do we

At Mace we empower our people to be collaborative, curious and embrace their entrepreneurial spirits. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world.

You might be part of our healthcare team delivering critical hospital care units, or our education team creating schools to inspire our future leaders. You could be a graduate working on the world’s tallest building, or be managing the construction of world-leading cultural landmarks. Whatever your passion, we have an opportunity that will bring out the best in you.

At Mace we want you to feel comfortable from day 1, so for any questions about a career at Mace, including application advice, please contact for a confidential chat.

Our clients say that it’s our people that make the difference

Our people think harder, do better and go further. Every day at Mace is an opportunity to think and do things differently. We were founded more than 30 years ago, and every day our entrepreneurial culture plays a huge role in our success. We exist to seek out the world’s most interesting projects that challenge and excite us.

We want our employees to thrive and achieve their highest potential. We are passionate about creating an environment that provides opportunities for the most stimulating and fulfilling careers. We encourage innovation and welcome new perspectives by attracting and developing people with diverse talent who inspire our thinking, challenge our solutions and enhance our culture.

At Mace you can deepen your knowledge, expand your skills, see the world and get to work with both inspiring colleagues and influential clients – whatever your passion, we have an opportunity that will bring out the best in you. But don’t just take our word for it; below you can see what some of our people had to say.

Reward and recognition

We invest in our people and provide a strong benefits package, which in the UK includes:

  • 22 days of holiday, plus two ‘Mace Days’ to support work-life balance, bank holidays and December holiday shut down
  • Contributory pension scheme
  • Life assurance
  • Highly competitive maternity and paternity package
  • Reimbursement of professional subscriptions and membership fees
  • Season ticket loan
  • Annual health screening
  • Private medical insurance
  • Dental plan
  • Sponsorship of education schemes (on approval)
  • Continuous on the job training and development
  • Cycle to work scheme
  • Childcare voucher scheme
  • Our international benefit packages are comparable. Please contact our recruitment team for more information.

We know that many parents can face challenges when balancing the demands of work and their home lives. At Mace, we fully support our people when they choose to balance their career with family life. We offer enhanced family leave, as well as options for flexible working and alternative working patterns to support and improve the work-life balance of our employees.

Our performance management and appraisal approach is based on ability and talent. Top performers are recognised for both their contribution to projects and their broader contribution to the business.

At Mace we appreciate the differences that everyone brings to work and we recognise the importance of people being free to be themselves.

Regardless of age, sex, marital status, sexual orientation, disability, race, colour, nationality, ethnic or national origin, religion, or affiliation to any political party, we embrace diversity and believe in creating an inclusive environment where every Mace person is treated equally, fairly and with respect.

We are proud partners of Stonewall’s global diversity champions programme that ensures all LGBT+ staff are accepted without exception at Mace.

Mace’s corporate purpose statement is ‘Redefining the boundaries of ambition’.

Support for disabled employees is provided by:

Our recruitment and HR Teams have undertaken disability awareness training and are eager to provide an inclusive and accessibility experience to job applicants and new colleagues.

Enabled at Mace – employee network. Its aims are to support its members and, to "to raise awareness and remove barriers around disability, neurodiversity and other impairments” to support their aim to create an inclusive and diverse workplace for everyone.

Disability Confident – We are using the requirements of the government scheme to create an inclusive environment for disabled job applicants and existing colleagues.

Clear Assured – an externally verified accreditation around equality, diversity and inclusion practice across our business, driving improvements to our policies, processes and practices.

Recite Me – an assistive technology tool that provides access support to all employees. It is located on our intranet site, our website and job vacancy platform.

Mace are member of the Business Disability Forum, giving access to a wide range of resources and information. Our line managers have access to their confidential support line.


Silver Clear Assured Award


ridi - Recruitment Industry Disability Initiative Awards 2021 - Highly Commended Category

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