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Site Administrator

Employer
Balfour Beatty
Location
Inveraray, Scotland, United Kingdom
Salary
Competitive
Closing date
24 Jun 2024

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Job Details

About the role

Balfour Beatty has a new opportunity for a Site Administrator to join our Power T&D team in the Scotland at the following Argyle substation.

Location:
  • Crarae, Minard, Inveraray PH32 8YQ
What you'll be doing
  • Maintain project action log including proactive action updates
  • In conjunction with the relevant Project Manager and Site Staff keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12
  • Ordering plant and material from internal and external supplies arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
  • Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.
  • Issue and maintain Site Start up Packs for Contracts
  • Prepare documents for close out of contract meetings and submit documents to client as required. Take meeting minutes as required by the Project Manager
  • Checking that all vehicles are allocated to the correct contract on a weekly basis
  • Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
  • General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
Who we're looking for
  • Proven record of delivering a reliable administrative service with a fast-paced environment.
  • High levels of IT Literacy
  • Energetic, positive person with a wish to solve problems and comply with procedures.
  • Adaptable and able to respond to change.
  • Self-starter capable of meeting tight deadlines
  • Good communication skills verbal and written
  • Highly organised
  • Good forward thinker and planner
  • Car owner driver is imperative due to site office locations.
Why work for us

Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.
  • Competitive Salary
  • 37.5 hours Monday to Friday.
  • Company DC pension scheme up to 5% EEs & 7% ERs
  • 25 days holiday plus bank holidays
  • Broad range of learning opportunities, such as professional qualifications
  • Employee assistance programme
  • Up to 2 days volunteering per year
About us

Our skilled and dedicated teams deliver a range of proactive and reactive services which support a reliable and safe supply of power flowing to millions of homes and businesses around the world. Our contracts range from 50,000 schemes to 100 million plus major projects.

Balfour Beattys Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions. With experience and expertise across the full spectrum of the electricity grid our teams have capability across overhead lines, cable tunnels, distribution networks and substations. From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support clients in the development of some of the worlds most ambitious power transmission and distribution projects.

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. To ensure we deliver on this commitment, we have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, proactive, measurable steps we are taking to make this a reality. You can read our UK Diversity and Inclusion Action Plan in full on the Balfour Beatty website.

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and Women into Construction. In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Further information on Disability Confident can be found on the Balfour Beatty website.

Company

THIS IS WHERE IT STARTS.

We are more than construction. Every day, our projects change the way the world looks and improve the way it works. And because we do more, you will too.

Challenge yourself, and you’ll do truly impressive work. Control your career, and you’ll grow like never before. Explore our business, and you’ll enjoy a richer experience. And we’ll support you all the way.

AFFINITY NETWORKS

Everybody has a place here and our Affinity Networks give you a voice. They help you fulfil your potential and for Balfour Beatty to take meaningful actions for everyone. Like the work that we do, our people are diverse and we celebrate this.

We have four employee-led networks.

LGBT+

This network actively encourages a culture of respect, regardless of sexual orientation or gender identity. Its members help us educate and train all employees on LGBT+ issues – working with external partners and our supply chain to drive best practice within our industry.

Multi-Cultural

We’re working to improve the representation of Black, Asian, and Minority Ethnic (BAME) people across Balfour Beatty, and provide fair access to leadership roles. Our Multi-Cultural network helps the business understands cultural experiences and provides an open platform for employees to bring their own unique perspective to the development of the business’s working culture. Its members raise awareness and support events, and help us identify and remove any barriers that might be holding back their peers from flourishing here.

Ability

As a Disability Confident company, we’re always looking for new ways to become more accessible for disabled people. This is where our Ability network comes in. They help us spot and break down barriers to enable more people with disabilities to join us and thrive. They’re also a big part of our work to raise awareness and understanding of mental health issues.

Gender Equality

Men and women from across our business are working together to create a more diverse and inclusive construction sector by arranging events and sharing experiences which encourages gender equality. Our employees are not only driving the business and industry towards a balanced workforce, but also role models for the next generation thinking of a career in construction.

REWARDS & BENEFITS

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life.

Here are some of our key benefits:

SMART WORKING

Smart Working is Balfour Beatty’s approach to when, where and how our employees work. It’s more than a flexible working policy; it is about having a supportive, inclusive culture and being a great place to work. It covers all the stages of your career and considers arrangements and flexibility to meet your needs such as staggered start and finish times, and where roles allow, the opportunity to work remotely 40% of the time.

SHARE INCENTIVE PLAN

To help you share in Balfour Beatty’s success, we offer the opportunity to invest in our company and share in our potential future results.

The Share Incentive Plan is a tax-efficient way to invest in Balfour Beatty shares. Open to all permanent employees, it allows you to contribute between £10 and £150 per month, via deductions from payroll.

ANNUAL LEAVE

As a permanent employee, you’ll receive a maximum of 25 days’ paid statutory annual leave entitlement, pro rata if you work part time, in addition to any extra contractual holiday and national bank holidays.

RECOGNITION SCHEMES

Delivering on your goals and living our behaviours is important, so in return we’ll recognise your achievements. We have a number of different schemes that provide a chance for you to be recognised by your colleagues.

PENSIONS

Lay the foundations for life after work, with our contributory pension scheme.

In addition to your contributions, Balfour Beatty will usually contribute to your pension scheme and you’ll receive tax relief. Furthermore, you’ll also receive life assurance if you’re in the pension scheme.

COMPANY CARS, PRIVATE HEALTHCARE & INCENTIVE SCHEMES

May be available, depending upon your role and contract.

FAMILY FRIENDLY POLICIES

We recognise the need to retain the skills and services of our employees and wish to encourage you to return to work following the birth/adoption of your children. You may therefore be entitled to enhanced company maternity/paternity and shared parental benefits.

EMPLOYEE ASSISTANCE PROGRAMME

Get expert, free confidential support and advice on issues affecting your professional or personal life including debt & financial management, legal & tax advice and family care.

The service is available 24 hours a day, 365 days a year.

SPECIAL LEAVE

We recognise that you may be faced with situations that require you to be away from work for a short period of time e.g. for HM Forces training, study leave, jury service, public duties and so on. We’ll support you where we can with this.

VOLUNTEERING LEAVE

Wherever we work, we aim to make a positive difference. As part of our team, you can help us succeed.

You can have up to 16 hours paid volunteer leave each year, to spend supporting a local community. For example, you could take part in a school engagement visit, a business project, or an activity linked to one of our national charity partners. The choice is yours.

We’ve recently joined Neurodiversity in Business as a founding member! We are thrilled to start working with the new organisation which aims to help develop more neuroinclusive workplaces and improve the participation of the neurodivergent in the workplace.

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