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Senior Contracts Manager/Administrator

Employer
Mace
Location
Riyadh, Saudi Arabia
Salary
Competitive
Closing date
21 Jun 2024

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Job Details

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project deliveryconsultancy to unlock the potential in every project.

The project:

This is an opportunity to be involved in the delivery of major sports stadiums and associated projects in Saudi Arabia. Mace is currently delivering the programme which will require high-calibre and experienced people to lead teams throughout each phase of the project.

Our values shape the way we consult, and define the people we want to join us on our journey:

  • Safety first - Going home safe and well:
You will be a leading advocate of Mace's value of Safety First, and be accountable for leading and maintaining exceptional safety, quality, cost, programme, sustainability and project compliance standards.

You will possess advanced technical expertise in local Health and Safety rules and regulations relevant to project portfolio.

You will champion a diverse and inclusive working environment and understand the importance of the wellbeing of the people you manage.

  • Client focus - Deliver on our promise:
You will manage the delivery of key assignments and defined business areas, providing strategic direction and monitoring delivery aligned with overall vision and objectives.

You will be accountable for the preparation of contract documents, warranties, bonds and licenses to achieve formal execution by appropriate parties.

You will manage costing associated with design changes, contract awards, construction activities and client charges, and present these to clients.

  • Integrity - Always do the right thing:
You will manage operations that are fiscally and ethically viable, influencing the achievement of business objectives that align with business and legislative compliance obligations.

You will work collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.

  • Create opportunity for our people to excel:
You will provide leadership to Managers and other professionals to ensure excellence in delivery against plans, championing a continuous improvement culture throughout all activities.

You will actively network, innovate, and seek understanding of best practice, utilising the full depth of knowledge of Mace Group, the Centres of Excellence, Mace Way Control Centre and Knowledge Hub.

You will manage Cost Consultants to identify and execute opportunities that improve cost management procedures, templates and products to enhance services provided to stakeholders.

You'll need to have:
  • Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/ programmes for a project management consultancy business, which are required for immigration and client approval.
  • Developing and monitoring the subcontractor and supply agreement process.
  • Evaluating business improvement opportunities and making recommendations to reduce costs, increase productivity, improve economic value added and increase earnings before interest, taxes, and amortization.
  • Ensuring compliance with company policies and procedures in relation to legal, financial, and administration matters - the standard of internal control and policies.
  • Setting direction and providing clear and timely feedback to direct reports on their performance.
  • Assisting client in preparation of contractual terms and conditions.
  • Tracking implementation of contractual terms signed up with various vendors and suppliers such as insurances, bank guarantees and other technical provisions of the contract.
  • Supporting QS and cost consultant in the final closeout stage in contract closure.
  • Preparing and finalizing a contract procurement schedule and prequalification criteria for the client's approval.
  • Assisting clients in contractor shortlisting, prequalification, and on-boarding of contractors.
  • Reviewing BOQ and certifying change orders after reviewing other contractor's scope of work and getting the client's approval.
  • Directing the commercial and resource management.
  • Guiding the commercial and financial management functions.
  • Managing the performance of all operations from a commercial and finance perspective.
  • Monitoring financial performance, financial analysis (including trend analysis), and preparing project performance reports and recommendations for the executive team.
  • Developing and supervising the implementation of and adherence to the commercial management plan, subcontract management plant, and project risk management plan.
  • Monitoring, reviewing, and keeping relevant parties informed on the timeliness, cost, revenue, risk, progress, and performance of the project.
  • Liaising with the construction team to ensure commercial processes and operations are as effective, efficient, and transparent as possible.
  • Must be able to demonstrate notable experience on similar large projects with regard to the tendering of Consultancy Services and Construction Works (preparation of Tender Documents, managing the Tender process (preparation of Tender Addendum), Tender Evaluation and negotiation, preparation of Post Tender Clarifications and preparation of Contract Documents and Contract Management (including managing Consultant and Contractor payment applications and Final Accounts, administering Change management systems, responding to Claims and providing contractual advice throughout Projects).

You'll also have:
  • Degree in quantity surveying/cost management (or equivalent).
  • Professional membership or working towards i.e. MRICS/RICS, or equivalent demonstrable professional or personal development.
  • Experience in business development.
  • Developed commercial and financial acumen.
  • Knowledge of value engineering, life cycle costing, contract law and contractual frameworks relating to construction.
  • Experience leading parts of projects within large, diverse teams.
  • Developing experience of managing relationships with key senior stakeholders.
  • Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on.

Please note: Obtaining a visa in the Kingdom of Saudi Arabia is subject to a criminal record check, qualifications and may
encounter age restrictions.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates.

#LI-Onsite

Company

If you can bring a different perspective to help us shape the cities of tomorrow, take a look at the opportunities we have to join us.

Fortune favours the brave - and so do we

At Mace we empower our people to be collaborative, curious and embrace their entrepreneurial spirits. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world.

You might be part of our healthcare team delivering critical hospital care units, or our education team creating schools to inspire our future leaders. You could be a graduate working on the world’s tallest building, or be managing the construction of world-leading cultural landmarks. Whatever your passion, we have an opportunity that will bring out the best in you.

At Mace we want you to feel comfortable from day 1, so for any questions about a career at Mace, including application advice, please contact paul.deaville@macegroup.com for a confidential chat.

Our clients say that it’s our people that make the difference

Our people think harder, do better and go further. Every day at Mace is an opportunity to think and do things differently. We were founded more than 30 years ago, and every day our entrepreneurial culture plays a huge role in our success. We exist to seek out the world’s most interesting projects that challenge and excite us.

We want our employees to thrive and achieve their highest potential. We are passionate about creating an environment that provides opportunities for the most stimulating and fulfilling careers. We encourage innovation and welcome new perspectives by attracting and developing people with diverse talent who inspire our thinking, challenge our solutions and enhance our culture.

At Mace you can deepen your knowledge, expand your skills, see the world and get to work with both inspiring colleagues and influential clients – whatever your passion, we have an opportunity that will bring out the best in you. But don’t just take our word for it; below you can see what some of our people had to say.

Reward and recognition

We invest in our people and provide a strong benefits package, which in the UK includes:

  • 22 days of holiday, plus two ‘Mace Days’ to support work-life balance, bank holidays and December holiday shut down
  • Contributory pension scheme
  • Life assurance
  • Highly competitive maternity and paternity package
  • Reimbursement of professional subscriptions and membership fees
  • Season ticket loan
  • Annual health screening
  • Private medical insurance
  • Dental plan
  • Sponsorship of education schemes (on approval)
  • Continuous on the job training and development
  • Cycle to work scheme
  • Childcare voucher scheme
  • Our international benefit packages are comparable. Please contact our recruitment team for more information.

We know that many parents can face challenges when balancing the demands of work and their home lives. At Mace, we fully support our people when they choose to balance their career with family life. We offer enhanced family leave, as well as options for flexible working and alternative working patterns to support and improve the work-life balance of our employees.

Our performance management and appraisal approach is based on ability and talent. Top performers are recognised for both their contribution to projects and their broader contribution to the business.

At Mace we appreciate the differences that everyone brings to work and we recognise the importance of people being free to be themselves.

Regardless of age, sex, marital status, sexual orientation, disability, race, colour, nationality, ethnic or national origin, religion, or affiliation to any political party, we embrace diversity and believe in creating an inclusive environment where every Mace person is treated equally, fairly and with respect.

We are proud partners of Stonewall’s global diversity champions programme that ensures all LGBT+ staff are accepted without exception at Mace.

Mace’s corporate purpose statement is ‘Redefining the boundaries of ambition’.

Support for disabled employees is provided by:

Our recruitment and HR Teams have undertaken disability awareness training and are eager to provide an inclusive and accessibility experience to job applicants and new colleagues.

Enabled at Mace – employee network. Its aims are to support its members and, to "to raise awareness and remove barriers around disability, neurodiversity and other impairments” to support their aim to create an inclusive and diverse workplace for everyone.

Disability Confident – We are using the requirements of the government scheme to create an inclusive environment for disabled job applicants and existing colleagues.

Clear Assured – an externally verified accreditation around equality, diversity and inclusion practice across our business, driving improvements to our policies, processes and practices.

Recite Me – an assistive technology tool that provides access support to all employees. It is located on our intranet site, our website and job vacancy platform.

Mace are member of the Business Disability Forum, giving access to a wide range of resources and information. Our line managers have access to their confidential support line.

ClearAssure

Silver Clear Assured Award

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ridi - Recruitment Industry Disability Initiative Awards 2021 - Highly Commended Category

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