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Bids Team Assistant

Company Gowling WLG Location Birmingham
Contract Permanent Position Salary
Sector(s) Legal

Job Description

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence – we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do''

 Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork. We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse – and with clients often working to a 24/7 rhythm – having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team – while maintaining that all important work-life balance.

Where possible and depending on business needs, we will consider all flexible working options such as part-time working, job sharing, working from home and staggered hours. If in considering a role with Gowling WLG you favour flexibility in your working arrangements, please discuss this with the recruitment team in the early stages of the application process.

Main Purpose of the Job
  • To champion knowledge management within the Bids team (and wider Business Development department) by developing/promoting uptake of knowledge management practices.
  • To facilitate the communication of complex information by collating and developing text.
  • To contribute to and/or successfully deliver compliant and winning Bids as required.
Main Duties and Responsibilities

Knowledge Management/team administration

  • Leading on, managing and developing sophisticated knowledge management practices within the Bids team.
  • Researching and gathering information from around the firm to incorporate current knowledge into Bids collateral/disseminate knowledge to the Bids team.
  • Responsible for identifying relevant content for re-use from the Bids team output and maintaining a robust Bids content library.
  • Responsible for the identification and processing of new tender opportunities through online portal systems, and the dissemination of active tender communications to the Head of Bids, wider Bids team and key fee earner stakeholders where necessary.
  • Monitoring, managing and reporting on win/team statistics for the Bids team to the Head of Bids.
  • Supporting Bids Managers with setting up meetings and co-ordinating diaries as required

Technical Author

  • Interviewing fee earners to create the first draft answers and to shape the structure and content for the bid or one to one sales proposal.
  • Manage internal client brief for one to one sales documents including taking and developing a brief with the relevant partner/fee earner.
  • Identifying gaps in current Bids Library text and developing new text, including liaising with subject specialists in Bids, Business Development, or Business Services Teams and Legal Teams. 
  • Copy-editing and proofreading to provide best practice, current market expectations, current firm wide information, and team standards regarding written quality and brand. 

Junior Bids Management as required to assist with peaks in workload

  • Responsible for successfully delivering compliant PQQs/RFIs and lower value ITTs/RFPs, strategically managing the Bid process from identification to post-submission.
  • Responsible for liaising with the compliance and financial teams to ensure good governance of regulatory and financial risks.
  • Contributing to the credence of the firm brand through high-quality presentation of Bid submissions.
  • Assisting with commercial decisions, by providing guidance on current market expectations and utilising (internal) market knowledge. 
  • Supporting in rehearsing teams and producing collateral for presentations.
Key skills and experience
  • Experience of knowledge management techniques and practice.
  • Advanced written, grammar and proofreading skills (e.g. proofreading qualification, or technical communication qualification; degree with high level written element).
  • Strong written and verbal communication skills. 
  • Document management (Microsoft Office Suite) and desktop publishing.
  • InDesign capability desirable.  
  • Strong time management / prioritisation skills.
  • Experience and knowledge of best practice in bidding desirable but not essential
Equal Opportunities

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment.  The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity.  This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work.  Our aim is to fulfil everyone's potential and together to achieve personal and business goals.


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