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Select Committee Assistant Advisor (Parliamentary)

Company HS2 Location London
Contract Permanent Position Salary Competitive
Sector(s) Engineering, Public Relations/ Investor Relations/ Media

Job Description

As the Select Committee Assistant Advisor at HS2, you will report directly to the Select Committee Advisor. The jobholder will provide logistical and administrative support for the Select Committee hearings during the passage of the Phase 2a Hybrid Bill. To work closely with the wider Parliamentary Team to ensure that Select Committee hearings and Conferences with Counsel are set up effectively and operate seamlessly each day. Play a key role in managing the administrative needs of the Select Committee, Counsel and Parliamentary Team.  About the role:  Support Select Committee sessions, ensuring all material for Committee Members, such as evidence bundles, petitions, petition response documents and key correspondence is ready and provided in advance.  Organise the distribution of the Select Committee material each evening  Manage the production and distribution of the team Select Committee rota, so all team members are aware of when they are required in Select Committee Manage and send out meeting invitations to the wider Hybrid Bill Directorate and Technical teams at least two weeks in advance of each Select Committee hearing Be responsible for managing and organising the facilities for the Counsel and Witness team; including refreshments, room bookings, Parliamentary and HS2 building passes and arranging for documents to be couriered to the Counsel Chambers as and when required Distribute the daily digest and transcripts of the hearings to the HS2 organisation each day Be responsible for ensuring transportation and refreshments are provided on Select Committee Site visits and that all material required for the visits are printed and available in a timely manner Manage the recycling of all printed material from the Select Committee and Conferences with Counsel  Be responsible for ordering and maintaining the stationary supply for the team, and being the point of contact for all team travel requirements.  Provide senior administrative support  for any ad hoc requests to ensure the smooth operation of Select Committee  

Qualifications  

About You:  Ability to manage multiple competing deadlines Strong planning and organisation skills, with the ability to prioritise work on own initiative Ability to pick up new topics quickly Ability to build strong working relationships with internal and external stakeholders Strong record keeping skills Proven ability to work as part of a small team Excellent communication skills with the ability to relate to individuals at all levels Strong influencing skills to ensure tight deadlines are met. Ability to work flexibly with other teams providing ad-hoc office support. Demonstrable knowledge of document management within a large complex project based environment In-depth knowledge/application of MS Office, MS-Outlook, Adobe PDF (reader and writer) Knowledge of Parliamentary processes and procedures  Knowledge of managing risks within a fast-paced project environment Experience in managing the production of documentation for parliamentary Select Committees or equivalent  Experience of working in fast-paced environment Experience of working to conflicting deadlines from a range of sources Experience of providing senior administrative support to a small team  It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.  About Us:  High Speed 2 (HS2) will be the UK’s new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain’s major population centres, boost the economy and create thousands of jobs.  HS2 Ltd is a safety critical organisation with safety being one of our core values. Employees are required to ensure reasonable care of their own and others’ health and safety by taking personal responsibility for working to the HS2 ‘Safe at Heart’ programme principles and following safe working procedures.

 

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